Financial Services Analyst 3 (4628U), Payroll - 72347

$72,600 - $100,800/Yr

University of California - Berkeley, CA

Full-time - Mid Level

Hybrid - Berkeley, CA

Educational Services

About the position

The Financial Services Analyst 3 (4628U) position at the University of California, Berkeley, is a critical role within the Payroll department, focusing on the management of foreign tax compliance through the Glacier system. This position requires an experienced professional who can apply job skills, policies, and procedures to complex situations, exercising judgment within defined guidelines to determine appropriate actions. The analyst will be responsible for maintaining the Glacier tax compliance system, ensuring that tax withholding and reporting for foreign nationals are accurate and compliant with regulations. This includes managing the collection of tax compliance forms, reconciling nonresident tax entries in the general ledger, and preparing and filing 1042-S tax returns on behalf of the Berkeley campus. The role also involves ensuring that non-employee payments to non-residents have the correct withholding before being released in the Bear Buy system. In addition to technical tax compliance duties, the analyst will oversee the Glacier monthly report updates, analyze applicable tax withholding, and disburse payments to non-residents. They will review and approve transactions in various financial systems, respond to complex nonresident alien inquiries, and provide guidance to campus staff to ensure compliance with UC policy and tax regulations. The position may also involve training staff, leading inquiries, and collaborating with UCPath and third-party vendors on tax-related issues. The analyst will document procedures, participate in audits, and ensure that internal controls are maintained to protect University resources. This role is essential in interpreting policies and advising customers on tax-related or visa-type issues, contributing to the overall financial integrity of the University. The University of California, Berkeley, is committed to fostering an inclusive and equitable community, and the successful candidate will be expected to align with these values. The position offers opportunities for professional development and growth within a supportive environment that values diversity and social justice.

Responsibilities

• Maintain Glacier tax compliance system, including follow-up on incomplete records.
• Oversee Glacier monthly report updates, analyze and assess applicable tax withholding, and disburse release of payments to nonresidents within the Accounts Payable system.
• Review and prepare monthly tax remittances.
• Review and approve transactions in BearBuy, Accounts Payable, and the Student Service System.
• Review complex nonresident alien inquiries from campus and determine tax implications (e.g., tax treaty compliance).
• Provide guidance and direction to campus and ensure actions comply with UC policy and tax regulations.
• Help train staff and create an effective teamwork environment.
• Lead the review of complex inquiries sent to Glacier administration, address less experienced staff questions, and identify and implement the next step.
• Review complex scenarios and guide less experienced payroll team staff on foreign tax inquiries, Glacier administration, and BearBuy workflow as it relates to the release of nonresident tax payments.
• May act as team leader for support staff.
• Independently review nonresident tax issues and identify and recommend solutions and next steps to upper management.
• Alert management to potentially serious issues that must be addressed globally with campus partners regarding tax compliance risk areas.
• Correspond and collaborate with UCPath and 3rd party vendors on nonresident alien tax, analysis, and research.
• Prepare and file 1042-S tax returns, analyze and clear outstanding items from the nonresident general ledger account.
• Prepare journal entries and maintain the general ledger account.
• Conduct imputed income review for postdoc fellows and postdoc paid directs for UCPath.
• Review and approve financial data and transactions.
• Oversee the collection of past-due federal taxes due to coding errors in BearBuy.
• Apply a wide variety of internal and external policies and regulations to address a range of issues such as regulatory compliance, tax implications, risk management, and the organized implementation of a diverse range of financial services for nonresident tax compliance for both employees and non-employees (e.g., students).
• Document procedures and updates as regulations or business processes change.
• Participate in moderately complex audits of nonresident tax processes and recommend changes to processes.
• Ensure that the appropriate internal controls are addressed, maintained, and strengthened to protect University resources.
• Administer and maintain the nonresident tax compliance system 'Glacier,' applying tax regulation and UC-wide knowledge.
• Act as a contact for UCPath on Glacier troubleshooting issues and work with campus solutions, grad division, and financial aid to address nonresident student and employee document, withholding, and payment issues.
• Interpret related policies and advise customers accordingly.
• Answer questions from departments or students using experienced knowledge of the University and the Internal Revenue Service regulations to resolve tax-related or visa-type issues.

Requirements

• Thorough knowledge of financial processes, policies and procedures.
• Thorough knowledge of financial data management and reporting systems.
• Strong proficiency in the use of spreadsheet and database software.
• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high-volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making; ability to develop original ideas to solve problems.
• Ability to function effectively as a member of a team.
• Ability to adapt to changing priorities.
• Thorough knowledge and understanding of and/or ability to quickly learn internal control practices and their impact on protecting University resources.
• Leadership skills to provide guidance, coaching and mentoring to professional and support staff.

Benefits

• Comprehensive benefits package offered by the University of California.
• Professional development opportunities with at least 80 hours (10 days) of paid time per year for staff employees to engage in professional development activities.