Financial Services Analyst 3 (4628U), Payroll - 74222

$72,600 - $100,800/Yr

University of California - Berkeley, CA

Full-time - Mid Level

Hybrid - Berkeley, CA

Educational Services

About the position

The Financial Services Analyst 3 position at the University of California, Berkeley, focuses on managing tax compliance for nonresident payments, particularly through the Glacier system. The role involves analyzing tax treaty compliance, reconciling general ledger entries, and ensuring accurate tax withholding for non-residents. The analyst will also provide guidance to campus staff, oversee financial transactions, and participate in audits, all while adhering to university policies and tax regulations.

Responsibilities

• Maintain Glacier tax compliance system, including follow-up on incomplete records.
• Oversee Glacier monthly report updates, analyze and assess applicable tax withholding, and disburse release of payments to nonresidents within the Accounts Payable system.
• Review and prepare monthly tax remittances.
• Review and approve transactions in BearBuy, Accounts Payable, and the Student Service System.
• Review complex nonresident alien inquiries from campus and determine tax implications (e.g., tax treaty compliance).
• Provide guidance and direction to campus and ensure actions comply with UC policy and tax regulations.
• Help train staff and create an effective teamwork environment.
• Lead the review of complex inquiries sent to Glacier administration, address less experienced staff questions, and identify and implement the next step.
• Review complex scenarios and guide less experienced payroll team staff on foreign tax inquiries, Glacier administration, and BearBuy workflow as it relates to the release of nonresident tax payments.
• Independently review nonresident tax issues and identify and recommend solutions and next steps to upper management.
• Alert management to potentially serious issues that must be addressed globally with campus partners regarding tax compliance risk areas.
• Correspond and collaborate with UCPath and 3rd party vendors on nonresident alien tax, analysis, and research.
• Prepare and file 1042-S tax returns, analyze and clear outstanding items from the nonresident general ledger account.
• Prepare journal entries and maintain the general ledger account.
• Conduct imputed income review for postdoc fellows and postdoc paid directs for UCPath.
• Review and approve financial data and transactions.
• Oversee the collection of past-due federal taxes due to coding errors in BearBuy.
• Document procedures and updates as regulations or business processes change.
• Participate in moderately complex audits of nonresident tax processes and recommend changes to processes.
• Ensure that the appropriate internal controls are addressed, maintained, and strengthened to protect University resources.
• Act as a contact for UCPath on Glacier troubleshooting issues and work with campus solutions, grad division, and financial aid to address nonresident student and employee document, withholding, and payment issues.

Requirements

• Thorough knowledge of financial processes, policies and procedures.
• Thorough knowledge of financial data management and reporting systems.
• Strong proficiency in the use of spreadsheet and database software.
• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high-volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making; ability to develop original ideas to solve problems.
• Ability to function effectively as a member of a team.
• Ability to adapt to changing priorities.
• Thorough knowledge and understanding of and/or ability to quickly learn internal control practices and their impact on protecting University resources.
• Leadership skills to provide guidance, coaching and mentoring to professional and support staff.
• Bachelor's degree in related area and/or equivalent experience/training.

Benefits

• Comprehensive benefits package including health insurance, retirement plans, and professional development opportunities.
• 80 hours (10 days) of paid time per year for professional development activities.
• Hybrid work model with 75% remote capacity.