Financial Specialist Assistant - HR &Payroll

Valley View Health & Rehabilitation - Madison, AL

Full-time - Mid Level

Madison, AL

1-10 employees

Nursing and Residential Care Facilities

About the position

Working with us means being part of something special: A team that is passionate about making an impact on our patients' lives each and every day. Unlike the typical hospital setting, our facility offers you the unique opportunity to walk alongside patients on their road to recovery from many different conditions. As you care for and help patients achieve goals and regain independence, you can form significant relationships with them and celebrate the successes they experience along the way. We are in search of a qualified Financial Specialist Assistant- HR and Payroll. Under the direction and supervision of the Financial Specialist, you will perform successful and timely completion of payroll and personnel functions, receptionist duties as assigned, and other miscellaneous business office duties. The ideal candidate will have at least a 2-year Business Related Associate's Degree preferred, or 3-5 years of experience considered in lieu of a degree. A minimum of 3-5 years of accounting and/or payroll experience is required, along with a High School Diploma or equivalent. You must have demonstrated knowledge of payroll systems and procedures, as well as general accounting principles and bookkeeping. The ability to effectively and harmoniously interact with visitors and staff at all levels is essential, promoting teamwork and demonstrating professionalism. You should be capable of working and producing effectively under pressure, possess strong numerical and problem-solving skills, and have knowledge of federal and state payroll regulations and requirements. In this role, you will work closely with the Financial Specialist to ensure smooth operations of all payroll, finance, and business office functions. You will participate in the development and successful implementation of plans of improvement as indicated, recommended, and/or required by various stakeholders. You will also be responsible for maintaining accurate payroll information, onboarding new employees, and managing personnel files, among other duties.

Responsibilities

• Perform successful and timely completion of payroll and personnel functions under the supervision of the Financial Specialist.
• Handle receptionist duties and other miscellaneous business office tasks as assigned.
• Work closely with the Financial Specialist to ensure smooth operations of all payroll, finance, and business office functions.
• Participate in the development and implementation of improvement plans as required by management or compliance consultants.
• Communicate progress toward goals and ongoing obstacles to the Financial Specialist and facility management team.
• Answer telephone calls professionally and handle correspondence, typing, filing, and other clerical duties.
• Act as a liaison regarding employee paperwork and payroll-related issues with various departments.
• Generate administrative reports on time and attendance as directed.
• Maintain confidentiality of all files, records, and business transactions.
• Collect, calculate, and enter payroll data accurately and timely.
• Provide payroll information and maintain employee confidence by keeping information confidential.
• Complete facility payroll in a timely manner, including printing timesheets and making payroll changes as per policy.
• Instruct walk-in applicants on the application process and assist with screening and onboarding new hires.
• Maintain personnel files and ensure access is restricted to authorized individuals only.
• Complete Worker's Compensation reports and OSHA logs as required.

Requirements

• At least a 2-year Business Related Associate's Degree preferred.
• 3-5 years of accounting and/or payroll experience required.
• High School Diploma or equivalent required.
• Demonstrated knowledge of payroll systems and procedures.
• General accounting principles and bookkeeping knowledge.
• Ability to interact effectively with visitors and staff at all levels.
• Strong numerical and problem-solving skills.
• Knowledge of federal and state payroll regulations and requirements.
• Ability to work effectively under pressure.

Nice-to-haves

• Experience in a healthcare setting.
• Familiarity with HR software and payroll systems.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• 401(k) matching
• Referral program