Financial Specialist: Hospital Purchasing

$35,360 - $56,160/Yr

University of Wisconsin System - Madison, WI

Full-time - Entry Level

Madison, WI

251-500 employees

Educational Services

About the position

The Financial Specialist position at UW Veterinary Care involves supporting the purchasing team in managing financial transactions and inventory for the hospital. The role is dynamic, requiring a blend of customer service, financial management, and administrative support to ensure efficient operations within the veterinary services.

Responsibilities

• Prepares and advises on general financial transactions and reconciles transactions.
• Creates general reporting on transactions.
• Maintains financial records and provides administrative processing support.
• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials.
• Audits or processes transactions and assigns funding codes in accordance with established rules, regulations, and policies.
• Audits or reconciles original purchase documents with payments.
• Drafts basic communications and reports and maintains organization of varied records.
• Answers general fiscal questions and provides information based on set materials and standards.
• Supports unique purchasing needs of veterinary hospital services.
• Assists with ordering both stock and non-stock items for hospital services.
• Maintains adequate supply levels in large animal hospital Central Supply.
• Analyzes system inventory reports to anticipate hospital purchasing needs.
• Provides back-up support of small animal hospital Central Supply, Pharmacy, and Lab purchasing tasks.
• Receives items into hospital inventory and reconciles invoices with university financial systems.
• Assists with inventory cycle counts and adjustments in inventory management system.
• Seeks out cost savings on products while maintaining product quality.
• Maintains a UW purchasing card and follows all p-card policies and procedures.
• Assists with product returns, recalls, replacements, and repairs.
• Advises hospital staff with purchasing inquiries and purchasing policies and procedures.
• Manages Purchase Orders for areas of responsibility.

Requirements

• High School Diploma or GED required; Bachelor's Degree preferred.
• Minimum 2 years professional experience with inventory and/or financial systems preferred.
• Advanced customer service skills, problem solving, and negotiation skills required.
• Knowledge of UW and State purchasing policies and procedures strongly preferred.
• Knowledge of inventory control processes and modern accounting principles and practices.

Nice-to-haves

• Experience with UW-Madison financial systems desired.

Benefits

• Competitive wages including night and weekend differential.
• Outstanding employee benefits including ample paid time off.
• Financial support for continuing education and pursuing specialty certification.
• Sign on bonus of 3% of base pay (based on FTE) to be paid over the first year of employment.