Fine Arts Administrative Assistant

Prestonwood Christian Academy - Plano, TX

Part-time - Entry Level

Plano, TX

Educational Services

About the position

The Fine Arts Administrative Assistant plays a crucial role in supporting the Director of Fine Arts by providing administrative assistance, coordinating events, and facilitating communication within the Fine Arts department. This part-time position is designed to help enhance the educational experience of students while promoting a Christian environment that reflects biblical values.

Responsibilities

• Provide administrative assistance and support to the Director of Fine Arts.
• Act as liaison between the Fine Arts council and the Fine Arts staff members by communicating dates and times of events, coordinating volunteers, and sharing important, time-sensitive information.
• Initiate processes within the Fine Arts department to ensure efficiency.
• Assist Director with planning and execution of events and programs including concerts, recitals, All-School Worship services, and minimester trips.
• Manage Fine Arts department calendar of events.
• Schedule all Fine Arts facilities needs in eSpace, including room reservations, technical needs, and support services requests.
• Act as liaison between the Fine Arts Department and other school departments.
• Conserve Director's time by routing correspondence, drafting letters, and initiating communication between Director and team members.
• Assist Director with scheduling appointments and meetings within the Fine Arts department.
• Assist Director with interview process for Fine Arts team members.
• Assist Director with management and processing of check requests and purchase orders, maintaining accurate department budgets.
• Produce printed programs for Fine Arts events by retrieving, inputting, editing, and formatting data and graphics.
• Attend relevant staff meetings, Fine Arts Council meetings, and Fine Arts team meetings.
• Maintain professional and technical knowledge by attending workshops and participating in related professional organizations.
• Coordinate all aspects of Playbill ad sales for fall and spring theatre productions.

Requirements

• Ability to apply common sense understanding and carry out instructions furnished in written or oral form.
• Excellent computer skills and knowledge of Word, Excel, PowerPoint, Outlook, Dropbox, Google document/management systems, and Apple devices.
• Excellent communication skills.
• Strong organization, multi-tasking, and time management skills.
• Professional telephone and office etiquette.
• Working knowledge of Fine Arts disciplines such as Art, Band, Choir, and Theatre.

Nice-to-haves

• Prestonwood Baptist Church member preferred.