Fleet Administrative Assistant

$35,360 - $35,360/Yr

Nlp Enterprises - Midland, TX

Full-time - Entry Level

Midland, TX

Specialty Trade Contractors

About the position

The Fleet Administrative Assistant plays a crucial role in supporting daily operations within the fleet management team. This position requires a detail-oriented individual who can manage multiple tasks efficiently, ensuring smooth communication and coordination in the office. The assistant will be responsible for various administrative duties, contributing to the overall productivity of the team.

Responsibilities

• Manage and maintain calendars, scheduling appointments and meetings as needed.
• Handle incoming calls regarding fleet, inventory, or parts.
• Pick up and deliver parts as needed.
• Organize and maintain filing systems, both electronic and paper-based.
• Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking.
• Perform clerical duties such as data entry, document preparation, and proofreading correspondence.
• Support office management by ordering supplies and maintaining inventory levels for our fleet.
• Provide bilingual support as necessary to facilitate communication with diverse employees and co-workers.
• Collaborate with team members on various projects, ensuring deadlines are met.
• Maintain fleet inventory, ensuring everything is correct and accounted for.
• Work in Excel to create and revise reports necessary to maintain the current fleet.

Requirements

• Proven experience as an administrative assistant or in a similar role.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in phone systems and office software (e.g., Microsoft Office Suite).
• Familiarity with QuickBooks is a plus but not mandatory.
• Excellent written and verbal communication skills, including proofreading capabilities.
• Bilingual proficiency is highly desirable.
• Strong attention to detail and ability to work independently as well as part of a team.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Vision insurance
• 401(k) matching
• Life insurance