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About the position
The Fleet Administrator will maintain accurate records of incoming and outgoing parts, invoices, and maintain accurate fleet shop part inventories through digital invoicing process. You will coordinate third party service repairs for multiple locations and track/process all invoicing associated. You will create fleet work orders for PM's and other repairs as needed in the Fleet System. Maintain and administer invoicing and vendor payments. Administration of asset and fleet parts/service account payments and tracking. Assist the Fleet Analyst with the Fuel card Management (EFS) system updating vehicles and mileage as needed.
Responsibilities
- Data entry for the fleet asset database - updating location, registration, expiration/renewals, etc.
- Fleet Daily Invoicing - Create purchase requisitions and process invoices for all fleet accounts/vendors.
- Research lost or incorrect fleet invoices.
- Verify/monitor pricing on invoices
- Track payments/credits and identify/resolve issues
- Vendor Coordination for Fleet Services
- Assist the Fleet Analyst with managing Toll transponder account - data entry, researching/paying toll violations.
- Assist with vehicle registrations and other reports/projects as needed.
Requirements
- High school diploma or General Equivalency Diploma (GED)
- 1 year SAP or other ERP software experience
- 1 year advanced MS Office (Excel)
- Great written and verbal communication skills
- Understanding of inventory
- Accurate data entry
- Customer focused, ability to shift priorities and remain calm under pressure
- Attention to detail to quickly identify discrepancies/variances
Benefits
- Medical, Dental, Vision, Disability, Paid Time Off (including vacation and sick time)
- 401k with company match
- Tuition Reimbursement
- Mileage Reimbursement
