FNS Business Coordinator

State of North Carolina - Raleigh, NC

Hybrid - Raleigh, NC

Executive, Legislative, and Other General Government Support

About the position

The purpose of this position is to serve as the business coordinator for the FNS Assistant Director, Deputy Director, Program Managers of Employment and Training, SNAP-ED, SNAP, Quality Control as well as the home-based and non-homebased staff in the administration of the Program Operation. This position will function as the DCFW primary point of contact for contract administration, contract invoice processing and payment follow up, staff travel, and travel reimbursement entry and travel reimbursement payment follow up. For a motivated candidate, this position provides the opportunity to learn the many facets of NCDHHS division's business and finance operations with an eye toward potential career growth.

Responsibilities

• Coordination of key administrative support functions impacts on the management and daily operation of FNS, which includes more than 25 staff.
• Coordination of administrative tasks such as travel, purchasing, fiscal management inventory control, equipment distribution, scheduling room, submitted and tracking Technology Action Request System (TARS), composing agendas, meeting minutes, research data and materials and customer service to support this section.
• Extensive contact with internal and external stakeholders, including but not limited to County DSS, General Assembly, the Office of the Governor, Congressional staffers and members of Congress, officials of the federal and state agencies/universities, private partners, the media, consumer and families, advocacy organizations, local government officials and the public.
• Accurately and timely process administrative reports (i.e. travel and P-Card reconciliation, inventory, travel reimbursement and purchase requests).
• Plan and organize work to ensure that all deadlines are met.

Requirements

• Ability to compile, assimilate and organize both printed and electronic information.
• Ability to apply knowledge of data collection, storage, organization, manipulation and/or analysis of data.
• Ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs.
• Proficient organizational and time management skills.
• Demonstrated excellent oral and written communication and interpersonal skills.
• High school diploma or General Educational Development (GED) diploma and two years of related administrative experience, or equivalent combination of education and experience.

Benefits

• Opportunity for career growth within NCDHHS division's business and finance operations.