AdventHealth - Hinsdale, IL
posted 4 months ago
The Executive Assistant at AdventHealth plays a crucial role in supporting the foundation staff to ensure the smooth operation of the department's daily functions. This position involves handling confidential information and providing essential administrative support to enhance the efficiency of the team. The Executive Assistant is responsible for managing appointment scheduling, preparing and distributing documents, and facilitating communication with various stakeholders, including staff, leadership, and external visitors. This role requires a high level of professionalism, discretion, and the ability to manage multiple tasks effectively. In this position, the Executive Assistant will maintain both paper and electronic files of correspondence, documents, reports, and other materials. They will develop and manage the calendar in Outlook, ensuring that key dates, board meetings, and committee meetings are organized and communicated effectively. The role also involves handling incoming phone calls with courtesy and confidentiality, assisting in the creation and editing of PowerPoint presentations, and ensuring that all correspondence is professionally prepared and presented. The Executive Assistant will also be responsible for scheduling and maintaining foundation calendars, providing logistics for meetings, and ensuring that all necessary materials are prepared in advance. This includes managing board and committee meeting logistics, ensuring timely bank deposits, and performing general office duties such as monitoring supplies and equipment maintenance. The ideal candidate will demonstrate problem-solving skills, adaptability, and a proactive approach to their work, contributing to the overall efficiency of the department.