Fraternity & Sorority Life Operations Coordinator

Clemson University - Clemson, SC

Full-time

Clemson, SC

Educational Services

About the position

The Operations Coordinator for Fraternity and Sorority Life at Clemson University is responsible for providing comprehensive administrative and logistical support to the Office of Fraternity and Sorority Life. This role involves managing financial functions, supporting departmental operations, maintaining records, assisting in event planning, and overseeing personnel functions to ensure the smooth operation of the office.

Responsibilities

• Track the department budget and CUSG funding allocation for the Greek Councils, maintaining internal spreadsheets and monitoring expenses.
• Oversee the department revenue of the FSL fee to Student Financial Services and respond to inquiries regarding the FSL fee.
• Ensure invoices and contracts are properly submitted for processing through university systems, following Procurement policies.
• Act as the primary departmental p-card holder, maintaining records and monitoring its use according to Procurement guidelines.
• Advise student leaders on university policy and procedures related to purchases.
• Manage the day-to-day operation of the FSL office and front desk reception, providing administrative support to staff.
• Perform daily administrative functions such as responding to inquiries, scheduling appointments, and maintaining confidential files.
• Schedule weekly team meetings and prepare minutes.
• Oversee activities related to office facilities maintenance and supply inventory.
• Utilize the University Cascade Content Management System to update department website content.
• Maintain the reservation system for the Norris Classroom and Norris Guest Suite.
• Manage the FSL student database (Greek Roster System) and coordinate updates with the University web developer.
• Maintain online membership cards for FSL Greek Community members and coordinate FERPA training for chapter presidents.
• Oversee the release of chapter grade reports for FSL chapter presidents and academic chairs.
• Support logistics for departmental programs, including facility reservations and catering.
• Manage the hiring process logistics for full-time employees and student desk assistants, including scheduling interviews and coordinating onboarding.

Requirements

• High School diploma or equivalent required.
• Experience in administrative support or office management.

Nice-to-haves

• Experience working in a university setting.
• Familiarity with fraternity and sorority life.