Front Desk Administrative Assistant

$37,440 - $45,760/Yr

Pgm Real Estate - West Chester, PA

Full-time - Entry Level

West Chester, PA

Real Estate

About the position

The Front Desk Administrative Assistant plays a crucial role in supporting the operations of a property management company. This full-time position requires a highly organized and personable individual to manage front office tasks, maintain office supplies, handle document management, and assist with accounts payable. The role emphasizes excellent customer service and communication skills in a fast-paced, team-oriented environment.

Responsibilities

• Answer incoming calls and greet clients, tenants, and visitors at the front desk.
• Manage daily mail sorting, preparation of outgoing mail, and outgoing accounts payable checks.
• Maintain office equipment and stock kitchen and bathroom essentials.
• Organize office supplies and ensure the fridge is stocked with refreshments for clients and visitors.
• Maintain electronic filing systems and manage receipts, work orders, and incoming documents.
• Assist with accounts payable tasks and support accounts receivable by preparing statements and handling collection calls.
• Troubleshoot tenant requests and manage the distribution of tenant and owner statements and checks.
• Coordinate bank and post office errands, including handling certified mail, UPS, and FedEx.
• Organize office celebrations, birthdays, and other company events.

Requirements

• Proficient in Microsoft Windows and Microsoft Office Suite (Word, Excel).
• Advanced knowledge of Google Applications (Gmail, Calendar, Google Meet, Google Drive, Sheets, Docs).
• Experience with office equipment such as copiers, postage machines, and shredders.
• Outstanding customer service and communication skills.
• Ability to work independently and collaboratively in a team.
• Typing proficiency of 40+ words per minute.
• Reliable transportation for travel to various locations.

Nice-to-haves

• Familiarity with internet browsers (Google Chrome, Internet Explorer) and Adobe Acrobat or similar PDF tools.
• Positive, flexible, and solution-oriented attitude.

Benefits

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan