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Front Desk Coordinator/ Accounting Assistant
Thomas Stephen & Company, PC - Southlake, TX
posted about 2 months ago
About the position
The Front Desk Coordinator/Accounting Assistant at Thomas Stephen & Company, PC is responsible for managing daily administrative operations and providing support in various areas of the company. This role serves as the first point of contact for patients and staff, handling phone communications, paperwork, billing inquiries, and accounts management. The ideal candidate is enthusiastic, eager to learn, and ready to take on new challenges in a dynamic work environment.
Responsibilities
- Answer phones and direct calls, providing essential information to patients and staff.
- Monitor form submissions for potential new patients.
- Handle pre-admission, admissions, and discharge paperwork, including preparing estimates and invoices for various insurance plans.
- Work closely with the third-party billing service to confirm verification of benefits and track insurance claims.
- Assist with billing inquiries and ensure payments received are deposited daily, including credit card processing.
- Manage Accounts Receivable by applying payments to customer accounts, reconciling accounts, and assisting with collections when necessary.
- Manage and send out various reports, including daily, weekly, monthly, and quarterly reports on attendance tracking, claims/accounts receivable, and financial updates.
- Assist with the reconciliations of daily bank accounts for various entities.
- Support the accounts payables process for various entities and serve as backup support for the property manager.
- Perform additional tasks such as scanning, copying, storing files, and keeping the filing system organized.
Requirements
- Proficient in Microsoft Office.
- Experience with Sage or QuickBooks.
- Experience working with CRM software.
- Effective communication skills.
- Organizational skills with attention to detail and deadlines.
Benefits
- Health insurance
- Dental insurance
- 401(k)
- Paid time off
- Vision insurance
