FRONT DESK OFFICE PERSONNEL ADMINISTRATOR (FULL TIME)

$39,520 - $43,680/Yr

Compass Group - Atlanta, GA

Part-time,Full-time - Entry Level

Atlanta, GA

Merchant Wholesalers, Nondurable Goods

About the position

The Front Desk Office Personnel Administrator position at Eurest Services is a full-time role based in Atlanta, GA. This position serves as the first point of contact for visitors and clients, embodying the company's commitment to exceptional service. The administrator will perform a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, and filing. The role requires a proactive approach to managing the reception desk, ensuring that all calls are answered and directed appropriately, and that messages are taken and relayed in a timely manner. In addition to reception duties, the administrator will work closely with executive assistants to coordinate meetings and events. This includes ordering food and beverages, setting up meeting requirements, and ensuring that all logistical aspects are handled efficiently. The administrator will also support the Office Manager by gathering reports, creating presentations, and managing various administrative tasks. Training other staff members on computer applications and office procedures is also a key responsibility. The role involves preparing meeting agendas, attending meetings to record and transcribe minutes, making travel arrangements, managing calendars, and handling incoming and outgoing mail. The administrator will be responsible for maintaining filing systems, processing documents, and performing basic bookkeeping tasks. This position requires strong communication skills to interact with customers and employees, addressing inquiries and resolving complaints as necessary. Overall, the Front Desk Office Personnel Administrator plays a crucial role in maintaining the smooth operation of the office and ensuring a welcoming environment for all visitors.

Responsibilities

• Serve as the ambassador of first impressions by leading efforts related to reception desk services such as answering and directing calls, taking messages, and extending exceptional service to internal and external guests.
• Work closely with executive assistants to coordinate meetings and events by ordering food and beverage, and coordinating with functional teams to ensure set-up meetings requirements.
• Support the Office Manager by gathering reports, creating presentations, and spreadsheets, and manage a variety of administrative tasks.
• Train other staff members to perform work activities, such as using computer applications.
• Answer telephones, direct calls, take messages and run errands.
• Prepare meeting agendas, attend meetings and record/transcribe minutes.
• Make travel arrangements.
• Complete work schedules, manage calendars and arrange appointments.
• Open and route incoming mail, answer correspondence and prepare outgoing mail.
• Compile, copy, sort and file records of office activities, business transactions and other activities.
• Complete and mail bills, contracts, policies, invoices and checks.
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Type, format, proofread and edit correspondence, reports and other documents.
• Review files, records and other documents to obtain information to respond to requests.
• Compute, record and proofread data and other information.
• Process and prepare documents, such as business or government forms and expense reports.
• Maintain and update filing, inventory, mailing and database systems.
• Communicate with customers, employees and others to answer questions; disseminate or explain information; take orders and address complaints.
• Collect, count and disburse money; perform basic bookkeeping; complete banking transactions.
• Troubleshoot problems involving office equipment.
• Perform other duties as assigned.

Requirements

• Event Management Experience
• Administrative experience

Benefits

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)