Front Desk Receptionist & Admin Assistant at Retirement Community-Full Time

$33,280 - $33,280/Yr

Willamette Lutheran Retirement Community - Keizer, OR

Full-time - Entry Level

Keizer, OR

51-100 employees

Nursing and Residential Care Facilities

About the position

The Front Desk Receptionist & Admin Assistant at Willamette Lutheran Retirement Community plays a crucial role in managing the busy front desk operations. This full-time position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment while providing excellent service to residents and visitors.

Responsibilities

• Greet and assist residents and visitors at the front desk.
• Answer multi-line phone calls and direct them appropriately.
• Operate office equipment including fax machine, postage machine, photocopier, and scanner.
• Sort and distribute daily mail and forward past resident mail weekly.
• Track, order, and stock all office supplies.
• Create posters, menus, and other items as needed.
• Maintain up-to-date calendars for room use and events.
• Update resident face sheets and maintain mailing lists.
• Provide support for all department managers promptly.
• Perform weekly accounts payable and receivable data entry for accounting in SAGE by a set timeframe.

Requirements

• Office experience required with a focus on reliability.
• Strong organizational skills with attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficient in Microsoft Excel, Word, Publisher, and Outlook.
• Experience with SAGE accounting software is helpful.
• Must be able to communicate clearly with seniors and assist them when needed.
• Must pass a drug screen prior to employment and be COVID vaccinated or willing to get vaccinated.

Nice-to-haves

• Experience in a retirement community or similar environment.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance