Front Desk Receptionist/Administrative Assistant

$43,680 - $45,760/Yr

Staffing Network - Union City, CA

Full-time - Entry Level

Union City, CA

Administrative and Support Services

About the position

The Front Desk Receptionist/Administrative Assistant at Staffing Network is responsible for providing excellent customer service by greeting and assisting clients, vendors, candidates, and employees. This role involves maintaining the front office environment, supporting various administrative tasks, and ensuring smooth operations within the office. The position requires strong organizational skills and the ability to multitask in a fast-paced environment.

Responsibilities

• Greet clients, candidates, and vendors, and locate the employee they are scheduled to visit.
• Keep the front lobby, kitchen, and conference rooms cleaned, stocked, and organized at all times.
• Order and set up food in conference rooms for client and team meetings.
• Facilitate when visitors/guests are in the building; make dinner reservations, arrange seating, notify employees, etc.
• Assist with all social and employee engagement activities and events.
• Order supplies for the office, upcoming events, and for managers, as needed.
• Provide administrative support to the Fulfillment department.
• Assist with calling stores and processing web-based hotline requests.
• Help track reports and invoicing as needed.
• Assist other departments with administrative tasks, such as data entry and invoice processing.
• Perform all other duties as assigned by Manager and Senior Leaders.

Requirements

• High School Degree or equivalent education level.
• Prior administrative or clerical experience required, 2 years minimum.
• Excellent written and verbal communication skills.
• High level of organizational skills and focus.
• Self-motivation with the ability to take tasks and run them to completion.
• Ability to remain productive and efficient while multitasking in a fast-paced environment.
• Proficiency in communication, CRM, ERP, and other software platforms, including MS Office Suite, Sugar CRM (or similar), Smartsheet (or similar), and MS Dynamics 365.

Nice-to-haves

• Preferred experience in Adobe Creative Software (Illustrator, Photoshop).