Front Office Administrator

$60,320 - $64,480/Yr

Motor-Services Hugo Stamp - Fort Lauderdale, FL

Full-time - Entry Level

Fort Lauderdale, FL

Repair and Maintenance

About the position

The Front Office Administrator at Motor Services Hugo Stamp Inc. is responsible for overseeing the daily operations of the office, ensuring a productive and organized environment. This role combines administrative support with office management duties, including managing the front desk, coordinating logistics, and maintaining office resources to ensure efficiency and safety in the workplace.

Responsibilities

• Welcome and greet visitors with warmth and professionalism.
• Answer, screen, and direct phone calls efficiently, providing accurate information and assistance.
• Maintain a clean, organized, and welcoming reception area.
• Oversee day-to-day office activities, including scheduling, filing, and maintaining office organization.
• Serve as the primary point of contact for internal and external inquiries.
• Manage correspondence, including phone calls, emails, and mail distribution.
• Oversee mail and delivery processes, ensuring timely distribution.
• Maintain a well-stocked, organized, and safe office space.
• Manage vendor relationships, including office supplies and services, and negotiate contracts as needed.
• Coordinate facility maintenance and repair requests.
• Coordinate and schedule meetings, appointments, travel arrangements, and accommodations for team members.
• Support the team with administrative tasks such as preparing reports, drafting correspondence, and organizing files.
• Assist with special projects, research, and administrative tasks as assigned.
• Monitor and control office budgets for supplies and utilities.
• Process invoices and expenses related to office management.
• Assist with planning and organizing company events, meetings, and team-building activities.
• Monitor and report on office productivity, recommending improvements to enhance efficiency.

Requirements

• High school diploma required; additional certification in Office Management or related fields is a plus.
• 3+ years of office management or administrative experience, preferably in a mid- to large-sized company.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
• Exceptional organizational and multitasking skills.
• Strong verbal and written communication abilities with a customer-focused mindset.
• Professional demeanor with the ability to maintain composure in a fast-paced environment.
• Resourceful, proactive, and solution-oriented when handling challenges.

Benefits

• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid holidays
• Pet insurance
• Optional Supplemental Insurances
• Legal Assistance for Identity Theft
• Health Advocate
• Tuition Assistance
• Maternity and Paternity Leave
• Adoption Aid