Front Office Administrator

$37,440 - $49,920/Yr

Centura Wealth Advisory - San Diego, CA

Full-time - Entry Level

San Diego, CA

About the position

The Front Office Administrator at Centura Wealth Advisory plays a crucial role in managing facility operations and company administration. This position serves as the first point of contact for visitors, ensuring they have an exceptional experience while also supporting various administrative functions within the organization. The role requires a highly organized individual who can handle multiple tasks efficiently and contribute to a positive workplace environment.

Responsibilities

• Manages day-to-day office needs ensuring supplies are stocked, including kitchen/groceries, and that areas are tidy.
• Manages spending for cafeteria and general office ordering/supplies to ensure it is within company budgets.
• Greets in-office visitors by offering them a drink, checking them in and making sure that those they are meeting are notified.
• Supervises in-office visitors to meet compliance standards.
• Provides 1st line of support for main calls.
• Supports the on-boarding process by ordering and organizing the delivery of IT equipment.
• Coordinates with the IT provider to help new hires set up and track all IT assets.
• Schedules meetings for company or administrative team as needed.
• Schedules and organizes travel for out-of-town visitors.
• Creates shipping labels as needed for on-boarding, off-boarding or other company needs.
• Receives mail and appropriates scans/logs for each department need, ensuring sensitive materials are shredded once properly cataloged.
• Takes company minutes for weekly stand-ups or other company-wide meetings as needed.
• Supports the execution of companywide events.
• Performs other related duties as assigned.

Requirements

• At least 1 years' experience in an administrative role supporting a variety of functions and partnering with all levels of the organization.
• Bachelor's degree
• Highly organized, excellent communicator, facilitator, and listener with a balanced and thoughtful approach.
• Experience working in a variety of modalities (i.e., online, in-person, remote etc.).
• Highly accountable, organized and skilled at process execution.
• Ability to carry many simultaneous tasks and prioritize.
• Possess and demonstrate a growth mindset, with the desire to learn and continually improve.

Nice-to-haves

• Experience with Salesforce
• Proficiency in Microsoft Office: Excel, Outlook, Word, PowerPoint

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Snacks provided
• Vision insurance