Front Office Manager

Rooted School - Indianapolis, IN

Full-time - Entry Level

Indianapolis, IN

Educational Services

About the position

The Front Office Manager at Rooted School Inc is responsible for managing the front office operations, ensuring a welcoming environment for clients and visitors. This role involves a variety of administrative tasks, including greeting visitors, answering phones, and assisting with office security and logistics. The position requires strong communication skills and the ability to work collaboratively within a team.

Responsibilities

• Greet clients and visitors with a positive, helpful attitude.
• Direct clients to various parts of the office and announce clients as necessary.
• Help maintain workplace security by issuing, checking, and collecting badges and maintaining visitor logs.
• Assist with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
• Prepare meeting and training rooms.
• Assist colleagues with administrative tasks as needed.
• Answer, forward, and screen phone calls.
• Sort and distribute mail.
• Provide excellent customer service to clients and visitors.
• Schedule appointments and manage calendars.
• Perform other duties as assigned.

Requirements

• High school diploma or GED required.
• Prior experience working in an office setting preferred.
• Bilingual preferred.
• Experience with administrative and clerical procedures.
• Ability to contribute positively as part of a team.
• Excellent written and verbal communication skills.
• Competency in Microsoft applications including Word, Excel, and Outlook.