Front Office & Marketing Coordinator

$50,000 - $60,000/Yr

Urban Nest Realty - Portland, OR

Full-time - Entry Level

Portland, OR

11-50 employees

Real Estate

About the position

The Front Office & Marketing Coordinator at Urban Nest Realty plays a crucial role in supporting the operations and marketing efforts of the brokerage. This position involves managing office tasks, assisting with marketing initiatives, and providing support to agents and clients. The ideal candidate will be resourceful, professional, and possess strong communication and organizational skills.

Responsibilities

• Track and process commission payments
• Process accounts payable and receivable
• Assist CPA with quarterly, yearly, and other taxes
• Reconcile bank accounts, credit cards, agent accounts & vendor accounts
• Manage new agent onboarding and offboarding
• Manage office supplies and office maintenance
• Coordinate quarterly promotional gifts
• Provide assistance with technologies as needed to agents and staff
• Answer the phone, manage mail and mailings, and greet visitors
• Coordinate event set-up and break-down
• Run errands and perform supportive tasks to the Director of Operations and Marketing Director
• Content creation and management for social media, including curating and maintaining content across platforms.

Requirements

• Highly proficient in G-Suite
• Proficient in QuickBooks
• Proficient in SkySlope or other real estate transaction management software
• Familiar with Sphere or other CRM software
• Familiar with Squarespace website management
• Proficiency in Canva or Adobe Creative Suite
• Familiar with Mail Chimp or other marketing automation email software
• Proficiency in Later or other Social Media marketing tool
• 2+ years working as an office coordinator or assistant
• 1+ years in design and marketing
• Bookkeeping accounting knowledge

Nice-to-haves

• Experience working in a real estate office
• Media production
• Digital marketing
• Event planning

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance