FT - Contracts Specialist - Purchasing Division

$53,269 - $77,251/Yr

Ogden City - Ogden, UT

Full-time - Entry Level

Ogden, UT

Executive, Legislative, and Other General Government Support

About the position

The Contracts Specialist position within the Purchasing Division of Ogden City is responsible for assisting in the review, routing, and generation of contract information. This role involves direct supervision from the Purchasing Coordinator and general supervision from the Fiscal Operations Manager, focusing on ensuring compliance and accuracy in contract management processes.

Responsibilities

• Prepare and process contract documents for City review and signature.
• Act as a liaison between the Purchasing Division and all departments regarding official documents and contracts.
• Assist with the receipt of legal documents as required by law.
• Determine signature authority, routing for review and compliance, and obtaining signatures.
• Monitor contracts in progress for expedited processing.
• Maintain confidentiality with highly sensitive materials and matters.
• Review and analyze old and new contracts and amendments for accurate database entry.
• Ensure contracts are properly entered into the Cobblestone and Munis database and securely maintained.
• Assist in managing key contract dates and maintain deadlines on deliverables.
• Review contractual performance to ensure compliance with terms and conditions.
• Interact with other department staff to secure and organize relevant information for contract processing.
• Assist accounts payable staff in locating necessary contract information for contractor invoices.
• Provide technical assistance and customer support related to Cobblestone software.
• Participate in safety and risk management activities.

Requirements

• Two years of database entry and management experience.
• Previous experience working in a contract or legal department is desirable.
• Associate's degree in a related field.
• An equivalent combination of work experience and education is acceptable.

Benefits

• Language Pay
• Longevity Pay
• Holidays
• Sick, Vacation, and Comp Time Leave
• Medical and Dental
• EAP- Employee Assistance Program
• Life Insurance
• Long-Term Disability
• Employee Loan Program- Computer, Bike & Exercise equipment loans when available
• Wellness Program
• Tuition Reimbursement