Full Charge Bookkeeper

Aston Carter - Coconut Creek, FL

Full-time - Mid Level

Coconut Creek, FL

Administrative and Support Services

About the position

The Full Charge Bookkeeper will oversee all administrative and accounting operations, playing a crucial role in the company's growth and ability to meet expanding requirements in disaster response. This position requires proficiency in QuickBooks Online and involves managing full cycle bookkeeping, payroll processing, and financial reporting.

Responsibilities

• Full Cycle Bookkeeping including all aspects of Accounts Payable (A/P), Accounts Receivable (A/R), and Payroll.
• Processing all accounts payable transactions, including bills, credit card charges, and invoicing clients, ensuring accuracy and proper expense classification.
• Accurately posting and classifying daily receivable transactions and maintaining comprehensive records of all receivables.
• Processing payroll using ADP for data entry, wage garnishments, loan repayments, and new-hire onboarding.
• Utilizing Connecteam software to track staff hours, PTO/STO balances, and oversee expense reimbursements.
• Tracking project key performance indicators such as budget vs actual reporting, variance analysis, and profit margins.
• Meeting with Operations Managers regarding project expenses.
• Reconciling bank accounts and credit card accounts monthly.
• Maintaining the general ledger and chart of accounts.
• Providing monthly, quarterly, and annual financial reports to leadership.
• Overseeing quarterly tax payments.
• Conducting insurance coverage audits.
• Coordinating with external CPA regarding year-end closing.
• Managing company investment accounts and providing regular summaries to leadership.
• Providing ad-hoc reporting as necessary.
• Performing other duties as necessary.

Requirements

• Bachelor's Degree in Accounting or Finance.
• 10+ years of experience in Accounting.
• Experience in Project/Cost Accounting including accounts payable & receivable, payroll, invoice reviewing and developing invoices, employee timesheets, QuickBooks management, profit and loss statements, and credit card review and payment.
• Proficient in QuickBooks Online Advanced Software and Microsoft Office, including Excel.
• Excellent written and oral communication skills for dealing with high-level customers.
• Excellent problem-solving skills.
• Strong leadership and motivational skills in directing the financial team.
• Excellent computer skills (Microsoft Word/Excel).
• Strong project management skills.
• Responsible, self-managed, with a strong work ethic and character.
• Excellent follow-up and tracking skills.
• Ability to collaborate well with other team members.

Nice-to-haves

• Experience with financial analysis, reconciliation, inventory accounting, and financial planning and analysis.
• Proficiency in Microsoft Excel, including pivot tables.
• Experience in managing billing collections and scheduling coordinating.

Benefits

• Medical
• Dental
• Vision
• Life Insurance
• 401k with 25% match up to 6%
• PTO
• $100 Publix gift card for Thanksgiving and Christmas annually