Full-time Administrative Assistant

Hancock County Engineer's Office - Findlay, OH

Full-time - Entry Level

Findlay, OH

About the position

The Administrative Assistant at the Hancock County Engineer's Office plays a crucial role in supporting the operational and administrative functions of the office. This position requires a high level of trust and confidentiality, as the assistant will handle budgetary responsibilities, payroll functions, and personnel recommendations. The role involves a variety of tasks including communication with various stakeholders, document preparation, record maintenance, and the use of office equipment, all while working in a team-oriented environment.

Responsibilities

• Maintain confidentiality and trust with the County Engineer regarding budgetary responsibilities and payroll functions.
• Recommend actions related to hiring, firing, and discipline of employees to the County Engineer.
• Communicate effectively with employees, county agencies, utility companies, and contractors.
• Schedule repairs for office space and equipment, and process payment/reimbursement requests.
• Prepare statistical and budgetary reports, contracts, and other documents using a computer.
• Track and log work transactions accurately using a computer or manual system.
• Manage incoming and outgoing correspondence, including emails and mail.
• Compose documents ensuring correct grammar, punctuation, and formatting.
• Use specialty software for time sheet reporting and record maintenance.
• Create and format documents according to specifications and review for completeness.
• Compile and maintain a system for information retrieval in physical and electronic files.

Requirements

• Experience in administrative support or a related field.
• Proficiency in using computers and office software applications.
• Strong communication skills, both verbal and written.
• Ability to maintain confidentiality and handle sensitive information.
• Attention to detail and accuracy in document preparation and data entry.

Nice-to-haves

• Experience with budgetary processes and payroll functions.
• Familiarity with office equipment maintenance and repair scheduling.
• Knowledge of county government operations and policies.

Benefits

• Health insurance coverage
• Paid holidays
• Retirement savings plan (401k)