Full-Time Personal Assistant

Confidential Employer - Orlando, FL

Full-time

Orlando, FL

About the position

The Personal Assistant role is a dynamic and adaptable position that provides essential support to a private residence, primarily in the Chicago area with a planned move to Orlando. This full-time position involves managing communication, coordinating travel, planning events, and overseeing household tasks, making a significant impact on the family's daily life.

Responsibilities

• Manage all incoming and outgoing messages as the communication hub.
• Coordinate travel plans and occasionally accompany the couple on trips.
• Plan and execute events creatively.
• Run errands such as picking up dinner and handling dry cleaning.
• Book personal appointments and craft itineraries.
• Manage personal calendars and oversee house management tasks.
• Collaborate with other household staff and flight crew.
• Maintain and organize household inventories and handle vendor relationships.
• Assist with meal planning alongside the chef.
• Organize the family's schedules and act as a liaison between the Property Manager and the internal business team.
• Implement new processes and tackle special projects.

Requirements

• Proactive and able to anticipate needs and initiate projects accordingly.
• Strong teamwork skills and ability to thrive in a collaborative environment.
• Excellent verbal and written communication skills.
• Resourcefulness and assertiveness in gathering information.
• Proven track record of maintaining confidentiality with integrity and discretion.
• Willingness to become a Notary Public if not already certified.
• Flexibility to work irregular hours when necessary.

Nice-to-haves

• Bachelor's degree preferred.
• Relevant experience through work or education preferred.
• Previous event planning experience preferred.
• High proficiency in using Word, Excel, Outlook, PowerPoint, technology, and the Internet.

Benefits

• Robust health insurance options with competitive employer contributions.
• 401k retirement plan with a generous employer match of up to 7.5%.
• Paid time off programs including vacation time, sick time, and paid holidays.
• Training reimbursement programs.