Garbage and Recycling Operations Program Coordinator

$73,258 - $98,155/Yr

Oregon Metro - Portland, OR

Part-time,Full-time - Mid Level

Portland, OR

Administrative and Support Services

About the position

The Garbage and Recycling Operations Program Coordinator at Oregon Metro is responsible for managing and organizing a library of operational procedures within the Garbage and Recycling Operations Division. This role focuses on ensuring that staff have access to clear, updated, and comprehensive guidance documents to enhance safety and efficiency in waste management operations. The coordinator will also assist in monitoring contracts and compiling data for regulatory reporting, while promoting equity and inclusion in all processes.

Responsibilities

• Develop and maintain documentation of operational processes and procedures
• Recommend improvements to procedural and other guidance documents
• Oversee the documentation of process and procedural changes
• Draft and revise procedures
• Organize guidance documents for easy access
• Coordinate operational processes with external and internal systems and activities
• Work with staff and managers to prioritize operational SOPs or policies needing review and/or revision
• Conduct annual reviews of policies, procedures, and other guidance documents to rectify out-of-date or obsolete passages
• Check in periodically with staff and supervisors to ensure consistent and accurate application of procedural guidance on the ground
• Track the status of all operational SOPs, including changes (with version control)
• Generate and distribute periodic summary reports documenting status of SOPs, whether complete, under review, in revision, or scheduled for review and/or revision
• Assume responsibility for SOP revisions when updates or corrections are called for
• Seek appropriate final review and approval of new or revised SOPs
• Communicate changes to management and staff
• Identify opportunities for establishing new SOPs and other guidance materials
• Lead the effort to draft new SOPs and guidance documents based on operational needs
• Work across divisions to seek areas of commonality, to broaden applicability of formal guidance documents
• Develop a simple, transparent method for tracking annual staff review of SOPs
• Become familiar with Metro's solid and hazardous waste operations
• Interact regularly with Metro operations, safety, and environmental compliance staff and management, both on site and virtually
• Use creativity to create equitable opportunities for staff to provide input and to enhance the accessibility of information.

Requirements

• Bachelor's degree in the program area of specialty
• Two years of relevant experience
• Valid driver's license as needed for assigned tasks
• Strong verbal and written communication skills
• Great organizational skills
• Basic project management skills
• Ability to write clearly and concisely
• Good listener, with ability to consider points of view from different perspectives
• Curious, quick learner, especially of relevant solid and hazardous waste laws, regulations, policies, and procedures
• Ability to learn industry jargon and turn it into plain language.

Nice-to-haves

• Previous experience with solid waste or household hazardous waste operations
• Knowledge of State of Oregon and Federal laws governing waste management
• Previous experience working for or representing a regulated entity.

Benefits

• Paid parental leave
• Paid holidays
• Health insurance
• Dental insurance
• Vision insurance
• Flexible schedule
• Paid sick time
• Employee assistance program