Affinity Management Services - Kendall, FL
posted 1 day ago
About the position
Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County for over 15 years! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with. As a Community Association Manager at Affinity Management Services, you will play a pivotal role in fostering thriving and well managed communities. Your responsibilities will include cultivating positive relationships with association boards, addressing unit owner's needs, managing vendors, and overseeing the association's finances.
Responsibilities
- Develop and maintain a professional relationship with the Board of Directors and homeowners, promptly addressing service requests and investigating serious complaints.
- Develop and foster relationships with association vendors to ensure cooperation and supervise the quality of their services.
- Plan, direct, and oversee the implementation of comprehensive systems for the protection of community assets and records in a professional manner.
- Inspect the community and facilities to determine maintenance and security needs. Ensure safety rules are communicated and enforced.
- Investigate accidents and claims for property damage, including damage or destruction to common elements, and prepare fully written reports.
- Prepare meeting agendas, supervise file and record management, and attend Board of Directors and Annual or Special Meetings.
- Assist in the preparation of monthly financial reports, ensuring accuracy and variance trend analysis.
- Manage the association's finances, understand financial statements, and provide guidance to the board to make sound decisions.
- Prepare the association's annual budget, analyze expenses item by item, and suggest adequate funding for financial responsibility.
- Prepare RFPs for job requests and analyze bids to ensure an accurate comparison and presentation of project specifications.
- Provide reports to the Board of Directors with recommendations to enhance community appearance, values, and promote harmony among residents.
- Respond to and act on association emergencies in a timely manner.
- Manage major improvement projects, including preparing RFPs for projects exceeding $10,000, coordinating meetings, and overseeing vendor interactions.
- Schedule and review staff assignments to ensure adequate coverage while working within the assigned budget.
- Review and approve payroll for direct employees and vendor invoices before payment.
Requirements
- Bilingual (English, Spanish) Preferred.
- Active CAM License.
- Minimum 5 years of management experience.
- Experience with High-Rise Condominiums and HOA Management.
- General Computer Skills.
Benefits
- Fully paid medical insurance
- Voluntary dental, vision, life insurance, and short-term disability
- 401(K) Plan after 90 days of employment
- Competitive pay
- Paid time off
- Respectful, caring, and positive working environment
- Opportunities for growth and promotion within the organization
- Specialized training
- Industry-related organization memberships
- Mentoring support to help achieve career development aspirations
