General Office Admin

$52,000 - $72,800/Yr

Dalton Hyundai National City - National City, CA

Full-time - Entry Level

National City, CA

About the position

The General Office Admin position at Dalton Hyundai National City involves providing administrative support to ensure efficient operation of the office. The role includes managing financial records, maintaining vendor and customer relationships, and ensuring compliance with company standards. This part-time role is ideal for individuals who are organized, detail-oriented, and committed to delivering exceptional customer service.

Responsibilities

• Assist to achieve or exceed financial reporting standards and applicable benchmarks which result in accurate record keeping and profitability.
• Ensure issuing of cash receipts, vendor payments, and purchase orders to maintain accurate accounting records and compliance with company standards.
• Expedite calls to follow up ensuring positive vendor and customer relationships are maintained as well as follow up on past due customer accounts as needed.
• Respond quickly to any invoice requests from A/R customers.
• Keep adequate records of past and current invoices as well as supporting documents.
• Properly code documents, purchase orders, and invoices according to company procedures.
• Resolve and audit discrepancies in accounting records including but not limited to vendor invoices and statements.
• Ensure accuracy and timely management of payments to appropriate parties.
• Run monthly A/R statements on the 1st business day of the month for the prior month. Expedite statement mailing on the same day.
• Effectively communicate with Finance and Insurance Managers, Sales Managers, Service Managers and Parts Managers to strengthen processes.
• Create weekly A/R spreadsheet and distribute to managers.
• Process deposits daily.
• Maintain schedules: A/R, A/P, sublet, cash sales, and others as requested on a weekly basis.
• Maintain ability to handle job stress and effective interaction with others in the workplace.
• Issue credit memo checks to wholesale customers.
• Scan and file all payable documents.
• Submit 8300 reports accurately and timely.
• Reconcile factory statements monthly.
• Post all invoices daily.
• Process 1099 forms accurately and timely.
• Maintain a professional appearance.
• Maintain an accurate time and attendance record in accordance with company policy.
• Cross-train others for this position as directed by management.
• Perform all duties requested from management.
• Operate with integrity.
• Demand the highest ethical standards from self and others.
• Set an example of outstanding attendance, positive attitude, professionalism, including orderly and safe work environment.
• Communicate and resolve customer complaints.
• Perform other duties as assigned by ownership, upper management and/or immediate supervisor.

Requirements

• Minimum 3-5 years' related experience
• A minimum of a high school diploma or the equivalent
• Prior administrative experience preferred
• Excellent computer skills
• Attention to detail
• Desire to be proactive and create a positive experience for others
• Valid driver's license

Nice-to-haves

• Associate Degree in Accounting
• Automotive Industry experience
• Reynolds and Reynolds experience

Benefits

• Full Benefits 1st of the month after 60 days of employment including Health, Vision, & Dental Insurance
• 401k plan
• Paid vacation
• Paid manufacturer product training
• Employee Assistance Program
• Employee vehicle purchase program
• Advancement opportunities
• Custom tailored onboarding training programs