General Office Admin

$52,000 - $72,800/Yr

Dalton Subaru National City - National City, CA

Full-time - Entry Level

National City, CA

About the position

The General Office Admin position at Dalton Subaru in National City is a full-time role focused on providing administrative support within a high-volume automotive dealership environment. The role emphasizes exceptional customer service, accurate record-keeping, and effective communication with various departments to ensure smooth operations and financial compliance.

Responsibilities

• Assist to achieve or exceed financial reporting standards and applicable benchmarks resulting in accurate record keeping and profitability.
• Ensure issuing of cash receipts, vendor payments, and purchase orders to maintain accurate accounting records and compliance with company standards.
• Expedite calls to follow up ensuring positive vendor and customer relationships are maintained as well as follow up on past due customer accounts as needed.
• Respond quickly to any invoice requests from A/R customers.
• Keep adequate records of past and current invoices as well as supporting documents.
• Properly code documents, purchase orders, and invoices according to company procedures.
• Resolve and audit discrepancies in accounting records including vendor invoices and statements.
• Ensure accuracy and timely management of payments to appropriate parties.
• Run monthly A/R statements on the 1st business day of the month for the prior month and expedite statement mailing on the same day.
• Effectively communicate with Finance and Insurance Managers, Sales Managers, Service Managers, and Parts Managers to strengthen processes.
• Create weekly A/R spreadsheet and distribute to managers.
• Process deposits daily and maintain schedules: A/R, A/P, sublet, cash sales, and others as requested on a weekly basis.
• Maintain ability to handle job stress and effective interaction with others in the workplace.
• Issue credit memo checks to wholesale customers and scan and file all payable documents.
• Submit 8300 reports accurately and timely and reconcile factory statements monthly.
• Post all invoices daily and process 1099 forms accurately and timely.
• Maintain a professional appearance and accurate time and attendance record in accordance with company policy.
• Cross-train others for this position as directed by management and perform all duties requested from management.
• Operate with integrity and demand the highest ethical standards from self and others.
• Set an example of outstanding attendance, positive attitude, professionalism, including orderly and safe work environment.
• Communicate and resolve customer complaints and perform other duties as assigned by ownership, upper management and/or immediate supervisor.

Requirements

• Minimum 3-5 years' related experience.
• A minimum of a high school diploma or the equivalent.
• Prior administrative experience preferred.
• Excellent computer skills.
• Attention to detail.
• Desire to be proactive and create a positive experience for others.
• Valid driver's license.

Nice-to-haves

• Associate Degree in Accounting.
• Automotive Industry experience.
• Reynolds and Reynolds experience.

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Opportunities for advancement
• Paid training
• Vision insurance