General Office Clerk

Robert Half - Irvine, CA

Full-time

Irvine, CA

Administrative and Support Services

About the position

We are in search of a General Office Clerk to join our team in Irvine, California. This role includes executing administrative tasks, managing customer inquiries, and maintaining office organization. As a General Office Clerk, you will play a crucial role in ensuring smooth day-to-day operations in our office. This position offers a short term contract employment opportunity. The General Office Clerk will be responsible for a variety of tasks that are essential for the efficient functioning of the office. You will be the first point of contact for visitors and customers, handling phone calls, emails, and mail, providing information or redirecting inquiries as necessary. Your organizational skills will be put to the test as you maintain and organize files, records, and reports for easy accessibility. You will also be responsible for scheduling appointments and managing the reception of visitors or customers, ensuring that the office runs smoothly and efficiently. In addition to these responsibilities, you will be tasked with typing, formatting, or editing documents and memos, operating office equipment, and managing inventories. Data entry tasks will also be a significant part of your role, where you will maintain accurate customer credit records. Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word is essential, as you will use these tools for various administrative tasks. Your ability to organize files and documents will ensure efficient retrieval when necessary, and you will handle shipping functions as required. This position requires a proactive approach to managing tasks and a commitment to maintaining a tidy workspace, all while providing excellent customer service and support to your colleagues.

Responsibilities

• Answer phone calls, emails, and mail, providing information or redirecting inquiries as necessary
• Maintain and organize files, records, and reports for easy accessibility
• Schedule appointments and manage the reception of visitors or customers
• Type, format, or edit documents and memos
• Operate office equipment and manage inventories
• Execute data entry tasks and maintain accurate customer credit records
• Use Microsoft Excel, Microsoft Outlook, and Microsoft Word for various administrative tasks
• Organize files and documents, ensuring efficient retrieval when necessary
• Schedule appointments in a timely and organized manner
• Handle shipping functions as required.

Requirements

• Proficiency in Microsoft Office Suite including Excel, Word, and Outlook.
• Experience in administrative assistance and customer service roles.
• Ability to perform data entry tasks with accuracy and speed.
• Skilled in organizing files and maintaining a tidy workspace.
• Familiarity with scanning documents and converting them into digital formats.
• Proven ability to schedule appointments and manage calendars effectively.
• Knowledge of shipping functions and logistics.
• Excellent communication and interpersonal skills.
• Strong attention to detail and ability to multitask.
• Demonstrated ability to work effectively in a team environment.
• Ability to maintain confidentiality and handle sensitive information professionally.
• High level of integrity and professionalism.
• Flexibility to adapt to changing priorities and tasks.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan