Global Event Manager

$115,000 - $130,000/Yr

Ascot Group - New York, NY

Full-time - Mid Level

New York, NY

Professional, Scientific, and Technical Services

About the position

The Global Event Manager at Ascot Group is responsible for leading and managing the global event planning lifecycle, ensuring the successful delivery of high-quality events across various locations including the U.S., U.K., and Bermuda. This role requires strong leadership, strategic thinking, and the ability to collaborate with internal and external stakeholders to meet the company's objectives and brand standards.

Responsibilities

• Develop and implement the overall Event Strategy for Ascot Group.
• Oversee all aspects of event planning and execution, including venue sourcing, budget development, and contract negotiation.
• Coordinate with venues and internal teams to schedule and plan details of upcoming events.
• Manage the RFP process for venue selection.
• Serve as the primary contact for all venue and vendor communications, ensuring clear and consistent updates on the event timeline, setup, and logistics.
• Liaise with Legal to review and negotiate contracts, ensuring that all event contracts and credit card authorization forms are signed and logged for upcoming events.
• Collaborate with caterers, venue teams, and other vendors to develop menus and meeting specifications for the conference.
• Manage RSVP processes and attend events to ensure successful end-to-end completion.
• Develop and maintain event planning best practices to ensure consistent, high-quality experiences delivered within assigned budgets.
• Proactively plan events to minimize potential issues by anticipating and addressing challenges before they occur.
• Assume responsibility for pre-event logistics and ensure smooth execution up to the beginning of events.
• Coordinate with teams and departments across Ascot to execute the events schedule.
• Assist with special projects assigned by the Group Chief Operating Officer.

Requirements

• 5 - 7 years of direct experience planning and executing events and conferences.
• Bachelor's degree in hospitality, business, or related discipline or equivalent relevant experience.
• Venue and vendor contracting and negotiations skills and experience.
• Superior written and verbal communication skills.
• Strong time management and ability to multi-task, monitor and manage multiple priorities, and meet timelines.
• Comfortable in a dynamic environment, dealing calmly and effectively with situations under the pressure of tight timelines.
• Outstanding organizational abilities with exceptional attention to detail.
• Ability to work independently and be self-driven within a team structure.
• Ability to quickly establish trusting and productive relationships with the executive team, vendors, staff, and partners.
• Ability to travel, including international travel.

Benefits

• 401(k)
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid holidays
• Paid Time Off
• Short-term Disability
• Long-term Disability
• Other leaves (e.g., Bereavement, FMLA, Adoption, Maternity, Military, Primary & Non-Primary Caregiver)