Global Immigration & Mobility Specialist

$90,880 - $90,880/Yr

Confluent - Oklahoma City, OK

Full-time - Mid Level

Oklahoma City, OK

Publishing Industries

About the position

The Immigration & Mobility Specialist at Confluent plays a crucial role in supporting the immigration and mobility needs of new hires and internally mobile employees. This hands-on position involves collaboration with various internal teams to manage immigration processes, maintain records, and ensure compliance with global mobility policies. The specialist will also leverage industry knowledge to enhance program efficiency and contribute to the overall strategy of the organization.

Responsibilities

• Monitor immigration mailbox and respond to requests for information from managers, employees, recruiting team, and outside immigration counsel.
• Maintain appropriate information in immigration and global mobility records, including Public Access Files.
• Assist with cases associated with non-immigrant and immigrant visa filings, including H-1B, TN, E-3, L-1, O-1, J-1, PERM, EB-1, EB-2, and EB-3 cases, as well as global visas.
• Conduct routine green card tasks such as postings, advertisements, and educating managers and employees on the process.
• Initiate services with outside vendors to assist with immigration, relocation, and tax services.
• Monitor changes to employment status, job title, office location, and salary and notify appropriate stakeholders.
• Track and take appropriate action on upcoming visa expiration dates.
• Assist with drafting and reviewing business visa and travel letters.
• Participate in projects related to global mobility and support the administration of Confluent's global mobility policies, including building out resource pages and materials on the company intranet.
• Work closely with internal teams to process relocations or assignments within existing systems, such as Workday, and ensure careful information management across systems and teams impacted by a relocation or assignment.
• Work collaboratively with the Sr. Program Manager, Immigration & Mobility to track cases, provide data on case metrics to help inform global strategy, and ensure deadlines are timely met.
• Leverage industry knowledge to develop analytics in support of program trends, streamline reporting, and make recommendations to improve upon the existing global mobility policy through programmatic feedback.

Requirements

• BA/BS degree or Paralegal Certificate.
• Minimum of 5 years immigration and mobility experience in a fast-paced environment (in-house global mobility or immigration law firm).
• Experience with H-1B, L-1, TN, E-3, O-1, F-1 OPT, PERM and Global visas preferred.
• Strong organizational skills and attention to details.
• Ability to work independently, prioritize and multi-task within high volume environment and minimal supervision.
• Effective oral and written communication skills.
• Ability to handle sensitive matters, maintaining privacy and confidentiality.
• Ability to address complex situations and communicate impact effectively.
• Strong technical aptitude and demonstrated ability to leverage technology tools to create efficiency, improve processes and client experience.
• Experience reviewing company policies and practices to determine appropriate action.

Nice-to-haves

• Experience with Workday.
• International immigration experience.
• Relocation and/or Mobility Tax experience.

Benefits

• Competitive pay and benefits in line with industry standards.
• Annual estimated salary of $77,360 - $90,880.
• Annual bonus and competitive equity package.