Global Markets Executive Assistant

Barclays - New York, NY

Full-time - Entry Level

New York, NY

Credit Intermediation and Related Activities

About the position

The Global Markets Executive Assistant will play a crucial role in supporting the executives within the Global Markets division. This position requires a highly organized and proactive individual who can manage multiple tasks and priorities effectively. The Executive Assistant will be responsible for providing comprehensive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements. The ideal candidate will possess excellent communication skills and the ability to interact with various stakeholders at all levels of the organization. In addition to traditional administrative duties, the Executive Assistant will also assist in preparing reports, presentations, and other documents as needed. This role requires a keen attention to detail and the ability to maintain confidentiality while handling sensitive information. The Executive Assistant will be expected to anticipate the needs of the executives and provide solutions proactively, ensuring that the executives can focus on strategic initiatives and decision-making. The position is based in New York and may require occasional overtime or flexibility in working hours to accommodate the executives' schedules. The successful candidate will thrive in a fast-paced environment and be able to adapt to changing priorities while maintaining a positive attitude. Overall, this role is essential for the smooth operation of the Global Markets division, and the Executive Assistant will be a key partner in driving the success of the team.

Responsibilities

• Manage executives' calendars and schedule meetings efficiently.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Prepare reports, presentations, and other documents as required.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Anticipate the needs of executives and provide proactive solutions.
• Assist in organizing team events and meetings.
• Maintain organized files and records for easy access.

Requirements

• Proven experience as an executive assistant or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.

Nice-to-haves

• Experience in the financial services industry is a plus.
• Familiarity with project management tools and software.
• Ability to speak multiple languages.

Benefits

• Health insurance coverage
• 401k retirement savings plan
• Paid holidays and vacation days
• Professional development opportunities
• Flexible working hours