GM Administrative Assistant, Amazon Air

Amazon - Erlanger, KY

Full-time - Entry Level

Erlanger, KY

Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers

About the position

The General Manager's Administrative Assistant (GMA) will support the GM and Amazon Air Operations Team by managing schedules, planning events, coordinating meetings, and performing clerical duties. This role is crucial for maintaining efficient operations within Amazon Global Air, which focuses on delivering goods safely and efficiently across long distances. The GMA will be responsible for various administrative tasks, ensuring effective communication and organization within the team.

Responsibilities

• Manage and complete expense reports for General Manager (GM), senior leadership, and yourself as needed.
• Maintain schedules, plan events, coordinate meetings and conferences for the Amazon Air Staff.
• Own and manage conference room coordination and room calendar management.
• Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms.
• Type meeting notes, create conference agendas and minor content curriculum creation.
• Schedule cost-effective travel arrangements which can include: airfare/hotel/ground transportation for General Manager and Senior Leader(s) as needed.
• Assist with internal communications for Associates and leadership among multiple platforms, interfaces, and programs.
• Work with outside vendors to coordinate upkeep and maintenance.
• Run work-related errands as needed.
• Think and plan ahead, delegate responsibilities appropriately and manage time effectively.
• Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items.
• Manage calendars and scheduling with diplomacy and discretion.
• Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams.
• Serve as representative on department team-building activities and peer recognition.

Requirements

• High school diploma or GED required.
• 2+ years administrative support experience at an executive level.
• 1+ year experience with event planning or project management.
• 1+ years of working with computers and Microsoft Office products and applications experience.
• Ability to lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and frequently push, pull, squat, bend, and reach.
• Must be 18 years of age or older.

Nice-to-haves

• A completed Bachelor's Degree from an accredited university.
• Strong analytical skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to quickly learn the organizational structure and objectives of the team.
• Passion and enthusiasm for the Amazon vision.
• Team-oriented philosophy.
• Ability to prioritize and handle multiple assignments while maintaining commitment to deadlines.
• Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside contacts.

Benefits

• Flexible scheduling including weekends, nights, and/or holidays.
• Overtime opportunities.