Government Payroll Administrator

$50,000 - $80,000/Yr

Jones Networking

Full-time - Mid Level

Administrative and Support Services

About the position

The Government Payroll Administrator is responsible for ensuring the timely processing of payroll in compliance with labor regulations and accounting principles. This role involves maintaining payroll systems, advising management on pay practices, and processing payroll-related reports and claims. The administrator will also assist in training staff and ensuring security protocols for payroll systems are upheld.

Responsibilities

• Ensure timely processing of all staff payroll in accordance with labor regulations and standard accounting principles.
• Work with Information Technology to ensure security protocols are in place for all pay systems.
• Maintain updated procedure manual for payroll processing and assist in training of other staff on the payroll system.
• Maintain the payroll system and all computer programming tools (ExecuTime/Time and Attendance and Tyler Technology systems) in a super-user role.
• Keep abreast of current payroll tax requirements and relevant laws associated with the processing of employee wage data.
• Advise management on pay practices related to FLSA and APA, fringe benefit reporting, and W-4 recording.
• Process year-end reports and reconcile W-2 and ACA information for accuracy.
• Document any discrepancies in payroll processing to maintain a clear record of reconciliation and adjustments.
• Process wage garnishments, pay levies, and other involuntary court-ordered payments in a timely manner.
• Assist employees with general payroll questions concerning leave accruals, wage deductions, fringe benefits and other related pay issues.
• Work with the Finance Director when calculating across the board increases.
• Process claims for all required payroll liabilities for each pay period.
• Reconcile all payroll liability accounts to the general fund ledger.
• Prepare journal entries as needed.
• Assist with financial audits related to pay records and workers compensation.
• Interact and communicate with various groups and individuals such as the immediate supervisor, other departmental staff members, Treasurer's department, other employees, and the general public.
• Perform general administrative/office duties as required.
• Prepare quarterly reports.
• Process W-2s and 1095Cs on an annual basis.
• Provide customer service to vendors.
• Maintain files and records.

Requirements

• Government and/or municipality experience is required.
• At least 2+ years of payroll accounting experience required.
• Bachelor's Degree or equivalent.
• Tyler Technologies software is highly preferred.
• Knowledge of generally accepted accounting principles (GAAP).
• Proficient with file and records management.
• Skilled in establishing and maintaining working relationships.
• Excellent problem solving and interpersonal skills.
• Skill in prioritizing and planning.
• Strong oral and written communication.

Benefits

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance