Government Relations - Administrative Assistant

$70,000 - $130,000/Yr

Blackstone - Washington, DC

Full-time - Entry Level

Washington, DC

Securities, Commodity Contracts, and Other Financial Investments and Related Activities

About the position

The Administrative Assistant role at Blackstone involves providing essential support to two Managing Directors within the Government Relations and Insurance groups. This position is crucial for ensuring smooth operations through effective calendar management, communication, and coordination of various administrative tasks.

Responsibilities

• Managing calendar(s) including scheduling internal and external appointments, confirming meetings, and coordinating with other assistants.
• Answering calls and acting as a gatekeeper.
• Acting as back-up support for other senior professionals.
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor's system.
• Completion of detailed corporate expenses including tracking receipts and reimbursements.
• Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations.
• Maintaining and organizing digital files in Box.
• Processing of invoices via Coupa, ensuring proper expense coding.
• Assisting with a variety of bespoke projects, including event planning, strategic operations, and process improvement initiatives.

Requirements

• 5+ years of administrative assistant experience supporting a team of 3 or more.
• Strong communication skills; high EQ.
• Highly organized with strong attention to detail.
• Ability to multi-task and prioritize competing tasks and deadlines.
• Perform duties with the highest level of confidentiality and integrity.
• Experience with coordinating travel arrangements; familiarity with Amex Travel is preferred.
• An autonomous worker with strong follow-through skills.
• Ability to build relationships with key players and management.
• Extensive familiarity with Microsoft suite.

Benefits

• Dental insurance
• Flexible spending account
• Health insurance
• Travel reimbursement
• Vision insurance