Graduate Programs Recruiter and Coordinator

Aquinas College - Grand Rapids, MI

Full-time - Entry Level

Grand Rapids, MI

Educational Services

About the position

The Graduate Programs Recruiter and Coordinator supports and manages various aspects of graduate-level academic programs within Aquinas College. This position involves recruiting new graduate students, overseeing administrative functions, collaborating with faculty, supporting student services, and ensuring smooth operations of graduate programs.

Responsibilities

• Generates prospects and develops applications enrollment through various recruitment strategies, including evening and weekend hours.
• Schedules and facilitates employer visits and attends graduate college fairs as well as career fairs.
• Provides customer service by giving information to prospective students while addressing current student requests and concerns (online, telephone, walk-in).
• Manages all incoming graduate program data including receiving and processing student applications, maintaining the prospective student database, entering and tracking transcripts, GMAT, GRE and TOEFL scores, and maintaining SLATE student database.
• Creates and mails letters regarding student status.
• Assists with Independent study courses and processing.
• Assists with assessments and sets students up to audit courses and process documentation.
• Works with student accounts for billing issues, deferred billing, employer reimbursements, and A/R holds on behalf of students.
• Processes Independent Student Contracts.
• Assists students with changes to their ISLP's.
• Coordinates and documents Lifetime Experience credits.
• Coordinates with registrar's office, records department, provost office and Presidents office for graduate student commencement information.
• Serves as part of the registrars working advisory group for various projects and training relating to colleague (representing the graduate programs).
• Organizes marketing materials for distribution to corporations and other organizations in addition to prospective student mailings.
• Coordinates prospective student information sessions, works with media services on various projects relating to the graduate programs and collaborates with ITS to keep graduate management websites updated.
• Assists international students by giving guidance about applying for student visas, coordinates documentation for meetings with faculty and international prospective students, serves as ELS University admissions contact/coordinator for International graduate management student prospects.
• Sets up logistical arrangements for program abroad.
• Manages all course additions and drops including registering and confirming all students for courses for MM and MAC students.
• Assists with scholarship applications and processing.
• Assists with student meetings, work schedules and visitation planning, check requests, reimbursement processing and processing and tracking of invoices.
• Serves as Michigan Intercollegiate Graduate Studies (MIGS) contact for graduate management programs.
• Colleague and DROA designee for our area.
• MIGS tracking.
• Other duties as assigned.

Requirements

• Bachelor's degree required; Masters preferred.
• Experience in higher education is preferred.
• At least 2 years of administrative experience required.
• Knowledge of academic program development, curriculum planning and admissions procedures is preferred.
• Must have excellent verbal and written communication skills.
• Strong organizational abilities to manage multiple tasks, maintain records and coordinate events and program logistics efficiently is required.
• Must be comfortable and familiar with office software, databases and learning management systems used in higher education settings.
• Must have ability to perform the essential functions of the job with or without reasonable accommodations.

Benefits

• Affordable medical, dental, and vision plans.
• Generous paid vacation each year.
• 16 paid holidays.
• Paid sick time and short-term disability.
• College-paid life and AD&D insurance.
• Free tuition at Aquinas after one year of full-time employment.