Grant Accountant

OhioGuidestone - Berea, OH

Berea, OH

Social Assistance

About the position

The Grants Accountant is responsible for federal, state and city financial contract/grant management including maintaining communications with funding sources. This administrator is tasked with ensuring the agency remains current on regulatory and legal issues relating to contracts/grants assigned and overall federal accounting regulations.

Responsibilities

• Ensure adherence to compliance requirements/regulations for grants and contracts including federal, state and local laws; OMB Uniform Guidance for federal awards; procurement procedures; and any other pertinent rules and regulations.
• Ensure those who are invoicing for cost reimbursement contracts are following an acceptable and consistent method for invoicing and allocations.
• Ensure that Funding Sources are used consistently amongst the agency.
• Provide analysis and support to funder as well as external financial and compliance auditors.
• Aid program staff with technical assistance for the financial components of contracts/grants.
• Forecast budget variances based on analysis of spending; Prepare routine budget/spending reports on a monthly basis.
• Ensure contract tracking is updated on reported to management monthly.
• Prepare budget modification and other required financial reports in a timely manner.
• Review expenditures in general ledger and supporting documentation to identify unauthorized expenses or inaccurate classifications and remove questionable costs from general ledger via journal entry.
• Ensure proper journal entries are done in a timely manner relating to the funding sources.
• Ensure timely and accurate preparation and submission of monthly invoices and expenditure justification based on requirements of contract.
• Review time and effort reporting to ensure that salary charges in projects are allowable and appropriate based on contract/grant agreements and is an after-the-fact representation; which reflects one or more pay periods; and is based on actual time spent.
• Ensures that projects are closed out and reconciled in a timely manner.
• Maintains regular and reliable attendance.
• May be involved in the planning, organization, and implementation of special events or department specific projects or seasonal program changes.
• In times of need, employee may be asked to complete related duties other than those indicated above as assigned by their supervisor.
• Prepare for and review the preparation of the audit documents related to all federal, state and local grants and contracts.
• Recommend trainings for staff to ensure growth in compliance.
• Work with team to create continuous improvement opportunities surrounding our current processes.
• Lead a weekly team meeting to discuss process improvements.
• Exhibit positivity, flexibility and a willingness to take on new responsibilities as requested or required.
• Demonstrate positive leadership, promote a team-based work environment and present the agency in the most positive light with all internal and external contacts.

Requirements

• Ability to read, write, and speak English is required.
• Experience working for a non-profit is required.
• Knowledge of and experience with federal contacts is required.
• Knowledge of and experience with NetSuite and Ultimate Software is preferred.
• Knowledge with OMB Uniform Guidance and single audit, and federal fiscal contract monitoring.
• Experience with general accounting, understand debits/credits and review of general ledger detail required.
• Computer literacy, able to use Microsoft Office and preferably the software package currently being used in the department.
• Good math aptitude.
• Strong organizational skills with attention to detail.
• Ability to maintain confidentiality.

Nice-to-haves

• Bachelor's degree in Accounting is preferred.

Benefits

• Pre-employment screening process including fingerprint background screening, physical, Tuberculosis test, and drug screen covered by the employer.