Grant Operations Analyst

$65,000 - $73,000/Yr

American Heart Association - New Haven, CT

Full-time - Entry Level

New Haven, CT

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career. The American Heart Association has a phenomenal opportunity for a Grant Operations Analyst with our Advocacy Team. The Grant Operations Analyst is responsible for providing coordination and planning for multiple federal or state government grant budgets including set-up and management of accounts, invoicing, and reporting for Advocacy. This role is crucial in preparing and balancing allowable charges in compliance with government grant requirements. Additionally, the analyst will prepare, distribute, or implement grant resources, calendar, and project administration as assigned, which includes team communications, training, and related operational functions. This is a grant funded position with funding through 6/30/2029, with a likelihood of extension. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

Responsibilities

• Coordinates budget development process for assigned state and federal grants.
• Analyzes prior year budgets to provide mentorship and comparative data for projections.
• Reconciles monthly budget reports to provide explanations of variance(s) to the Finance Department.
• Communicates and educates grant staff on the association's government grant policies and procedures and operations software such as SharePoint, Microsoft Dynamics, E1 Finance system, or other regularly accessed systems and applications.
• Prepares, coordinates, and distributes team calendar of all events, deadlines, and timelines.
• Collaborates with other departments to meet departmental and organizational goals.
• Implements purchasing process including creation of purchase orders, vendor communication and management and invoice processing.
• Facilitates vendor contract management process to ensure contracts are reviewed and approved through internal Procurement and Legal procedures and are in compliance with grantor and government rules for grant funded projects.
• Prepares and distributes internal communications and reports as needed to ensure department and project activities are prioritized and completed.
• Facilitates communications with project collaborators including national leadership, region field staff, and government grant staff operations or program managers.
• Other duties, projects, or analyses as assigned including participation of cross functional task forces.

Requirements

• Bachelor's Degree in Business Administration, Accounting, related area or equivalent work experience
• Three (3) years of experience with meeting planning, contract review and fulfillment, and/or customer service
• Three (3) years of experience in project or program planning, budgeting, analyzing and reporting
• Federal Government Grant Administration experience
• Proficient with Microsoft Office applications
• Proficient with financial applications or automated accounting systems
• Proficient with assigned functional applications or systems including Customer Relationship Management (CRM) and/or shared document repositories (intranet operations) such as SharePoint
• Ability to communicate in writing and orally with accurate grammar and spelling

Benefits

• Medical, dental, vision, disability, and life insurance
• Robust retirement program that includes an employer match and automatic contribution
• Employee assistance program
• Employee wellness program and telemedicine
• Paid Time Off (PTO) at a minimum of 16 days per year for new employees
• 12 paid holidays off each year
• Tuition Assistance for further education and career development
• Access to Heart U, the Association's national online university with over 100,000 resources