Grant Operations Analyst

$65,000 - $73,000/Yr

American Heart Association - Lexington, KY

Full-time - Mid Level

Lexington, KY

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The American Heart Association is seeking a dedicated Grant Operations Analyst to join our Advocacy Team. This role is pivotal in coordinating and managing multiple federal and state government grant budgets. The Grant Operations Analyst will be responsible for the setup and management of accounts, invoicing, and reporting, ensuring compliance with government grant requirements. This position involves preparing and balancing allowable charges, as well as implementing grant resources, calendars, and project administration tasks. The Analyst will also facilitate team communications, training, and other operational functions as assigned. In this grant-funded position, which is expected to continue through June 30, 2029, the Grant Operations Analyst will play a crucial role in the budget development process for assigned grants. This includes analyzing prior year budgets to provide mentorship and comparative data for projections, reconciling monthly budget reports, and communicating budget and revenue goals for various meetings and programs. The Analyst will also educate grant staff on the association's government grant policies and procedures, and serve as a mentor for the grant teams in using operational software such as SharePoint and Microsoft Dynamics. The role requires collaboration with other departments to meet organizational goals, implementing purchasing processes, managing vendor contracts, and ensuring compliance with grantor guidelines. The Analyst will prepare and distribute internal communications and reports to prioritize and complete departmental and project activities, and may participate in cross-functional task forces as needed.

Responsibilities

• Coordinates budget development process for assigned state and federal grants.
• Analyzes prior year budgets to provide mentorship and comparative data for projections.
• Reconciles monthly budget reports to provide explanations of variance(s) to the Finance Department.
• Communicates and educates grant staff on the association's government grant policies and procedures.
• Prepares, coordinates, and distributes team calendar of all events, deadlines, and timelines.
• Implements purchasing process including creation of purchase orders, vendor communication and management, and invoice processing.
• Facilitates vendor contract management process to ensure contracts are reviewed and approved through internal Procurement and Legal procedures.
• Prepares and distributes internal communications and reports as needed to ensure department and project activities are prioritized and completed.
• Participates in cross-functional task forces as assigned.

Requirements

• Bachelor's Degree in Business Administration, Accounting, related area or equivalent work experience.
• Three (3) years of experience with meeting planning, contract review and fulfillment, and/or customer service.
• Three (3) years of experience in project or program planning, budgeting, analyzing and reporting.
• Federal Government Grant Administration experience.
• Proficient with Microsoft Office applications.
• Proficient with financial applications or automated accounting systems.
• Proficient with assigned functional applications or systems including Customer Relationship Management (CRM) and/or shared document repositories (intranet operations) such as SharePoint.
• Ability to communicate in writing and orally with accurate grammar and spelling.

Benefits

• Medical, dental, vision, disability, and life insurance coverage.
• Robust retirement program that includes an employer match and automatic contribution.
• Employee assistance program and wellness program.
• Telemedicine and medical consultation services.
• Paid Time Off (PTO) at a minimum of 16 days per year, increasing with seniority.
• 12 paid holidays off each year.
• Tuition Assistance for further education and career development.