Grant & Revenue Accounting Manager

Ncia - Baltimore, MD

Full-time

Baltimore, MD

Nursing and Residential Care Facilities

About the position

The Grant & Revenue Accounting Manager is responsible for the accurate billing and collection of grants and services related to various programs within the organization. This role ensures compliance with internal controls and accounting procedures while fostering relationships with funding organizations to support organizational growth. The position requires collaboration with various departments to manage financial reporting and grant compliance effectively.

Responsibilities

• Prepare monthly invoices for all NCIA customers and programs.
• Monitor the timeliness of payments; work with customers and NCIA Program personnel for a prompt resolution.
• Post adjustments to AR details and assist with correctly posting payments to AR.
• Reconcile AR open balances.
• Prepare management reports related to revenue and funding for program directors.
• Serve as liaison between the Fiscal department and the CBAI, YIT, and VTC divisions.
• Perform other duties as assigned by the Controller or CFO.
• Develop written procedures for the job functions.
• Review Business Services contracts and ensure billing is in accordance with the billing terms.
• Assist with the preparation and review of Business service contracts and price and budget proposals.
• Prepare semiannual Wage Analysis reports for Maryland Works.
• Assist YIT School with preparing and reviewing student cost sheets.
• Lead preparation of the annual MSDE budget by working closely with the operations and leadership team.
• Prepare the periodic Tuition Reconciliation reports for MSDE and the ELA-s.
• Work closely with the school team and the ELA-s to resolve any tuition and other billing discrepancies.
• Review and submit school Medicaid claims in Qualifacts/Credible to Medicaid and prepare revenue recognition entries.
• Collect bills and receipts from the Program staff and verify the documents are accurate and acceptable for reimbursement.
• Prepare expenditure reports by coding the bills and credit card receipts in accordance with the related grant budgets and internal accounting code system and submit them to AP departments within a determined timeframe.
• Reconcile credit card statements and supporting documents and submit them to AP for posting in the accounting system and payment within a determined timeframe.
• Prepare monthly summary expense reports (coversheets) for each grant, collect the related supporting documents, and create and submit invoices for the donors.
• Create, maintain, and execute a highly detailed and accurate grant and contract recordkeeping of approved agreements and related budgets.
• Prepare monthly grant allocation reports and distribute them to AP and other staff.
• Prepare accurate and timely financial data on grants for internal management purposes and assist Program staff with preparing performance reports.
• Perform grant-related post-award functions, including periodic invoicing, budget and expense analysis, financial reporting, labor distribution changes, reconciliations, re-budgeting, and grant closeout.
• Coordinate with the Fiscal department to process journal entries for various projects as needed.
• Prepare monthly reconciliations for grant advance accounts.
• Prepare and review schedules for the Uniform Guidance Single Audit.
• Ensure financial compliance of grants with private local, state, and federal agencies' policies/ procedures and donor rules/regulations.
• Perform ad-hoc financial analysis in response to requests or to support the financial department of grants.
• Attend and participate in meetings with contract managers about budget, expenses, and any fiscal concerns.
• Attend budget, budget amendment, and billing training when needed.
• Visit various facilities to support the financial management of grant-funded projects and conduct periodic reviews of grant-funded projects with field office staff and partner staff.

Requirements

• Bachelor's degree from a four-year college or university.
• Seven years related experience and/or training, or equivalent combination of education and experience.
• Experience with grants management as it relates to compliance and reporting of government, corporate, and foundation grants is strongly preferred, including Federal, State, and Private Grants.
• Experience with CFR and ASC 606 standards and regulations.
• Advanced Excel skills required.
• Prior experience with computer-based financial accounting systems is required; Sage Intacct is preferred.

Nice-to-haves

• Collaborative work style.