Grants Accountant-Academic Affairs

Bethune-Cookman University - Daytona Beach, FL

Full-time

Daytona Beach, FL

Educational Services

About the position

The Grants Accountant at Bethune-Cookman University plays a crucial role in the post-award administration of various grants, including federal, state, local, and private funding. This position is integral to ensuring compliance with regulatory requirements, funding agency guidelines, and university policies. The Grants Accountant will interact closely with principal investigators and administrative staff to provide guidance and support in budgeting and reporting grant expenditures. This role requires a comprehensive understanding of grant funding policies and the ability to navigate complex regulations effectively. In this position, the Grants Accountant will maintain a robust knowledge base of grant funding policies, regulations, and procedures. They will assist principal investigators and co-investigators in administering grants in accordance with university policies and the requirements set forth by funding agencies. A key responsibility will be coordinating with principal investigators to ensure timely submission of both external and internal reports, which is essential for maintaining compliance and transparency in grant management. The Grants Accountant will also be responsible for monthly reporting of budget versus actual results to department heads and principal investigators, ensuring that all financial activities are accurately tracked and reported. They will manage the administration of grants, including handling budget changes that may occur during the grant period and calculating indirect cost reimbursements. Additionally, the role involves completing expenditure reports for various agencies and assisting in the preparation of work papers related to grants for the annual financial audit. The Grants Accountant will review, approve, and process budget transfers for restricted program accounts and ensure compliance with Time & Effort reporting requirements. Other duties may be assigned as necessary to support the university's operations.

Responsibilities

• Maintains knowledge base of grant funding policies, regulations, and procedures.
• Assists Principal Investigators and co-investigators of sponsored programs to administer the grant in accordance with University policies and requirements of the funding agency.
• Coordinates with the PI for the timely submission of external and internal reports.
• Monthly reporting of budget vs. actual results to department heads and Principal Investigators (PI).
• Manages administration of grants, including budget changes occurring during the awarded granting period and calculation of indirect cost reimbursement.
• Completes expenditure reports for federal, state, and private agencies.
• Assists in the preparation of work papers as related to grants for the annual financial audit.
• Reviews, approves and processes budget transfers for restricted program accounts.
• Responsible for Time & Effort reporting/compliance.
• Performs other duties as assigned.

Requirements

• Bachelor's Degree in Accounting, Business or related field.
• Minimum of three years of progressive accounting/budgeting experience.
• In-depth knowledge of accounting practices and procedures, and OMB circulars.
• Advanced user of Microsoft Excel.
• Ability to work independently and/or as a team member.
• Strong customer service orientation, good judgment, and discretion.
• Ability to work well under pressure, excellent professional demeanor, self-motivated, and flexible.