Grants Analyst - Office of Science and Research

$62,400 - $75,000/Yr

New York University - New York, NY

Full-time - Mid Level

New York, NY

Educational Services

About the position

The Grants Analyst at NYU Grossman School of Medicine plays a crucial role in providing pre- and post-award grant support within the Office of Science and Research. This position involves liaising with research teams and sponsors to process awards, track and report on new and active awards, and ensure compliance with institutional and sponsor policies. The Grants Analyst is responsible for maintaining budgets, managing award records, and facilitating communication between faculty, research staff, and funding agencies.

Responsibilities

• Establish new, continuation, and supplement award setups; maintain budgets for programs, including reconciliation and transfers; maintain all official award records.
• Provide pre and post-award general support.
• Review budgets to ensure compliance with NYULH and sponsor policies and procedures.
• Gather required documents from PI/Departments and subcontractor organizations as needed.
• Create subcontract information into Research Navigator to send to Agreements.
• Complete any internal documents required for subcontracting to share with OSR Contracts.
• Assess situations and provide solutions to mitigate problems during subcontract setup.
• Work with the PIs, Department, and OSR Contracts to make corrections as needed and ensure the subcontract is setup.
• Facilitate faculty and research staff interactions with RDM and various funding agencies, foundations, and philanthropies.
• Liaise with NYULH central offices and departmental personnel as needed.
• Respond to faculty requests for general information regarding Center, Department, and NYULH grant processes.
• Ensure that RNAV records are complete and accurate.
• Track and report on new and active awards.
• Participate in the external RNAV grant/contract system implementation and upgrades.
• Work collaboratively within Research Data Management (RDM) to ensure proper award setup in the financial system.
• Maintain awareness of changes to NIH guidelines and federal regulations; implement and interpret policies and processes to faculty and research staff.
• Handle communication with sponsors regarding prior approval requests, no-cost extension requests, carryover requests, and respond to sponsor request for JIT information.
• Work closely with Research Administrative Informatics (RAI) to resolve any system issues related to award setup.
• Maintain a list of all system errors/failures within RNAV regarding award setup in PPS and report to Manager of RDM.
• Manage processes to ensure resolution of errors/failures of award setup and work closely with RAI and RDM to resolve matters related to award setup.

Requirements

• Bachelor's Degree with at least 3 years of grants administration or other relevant experience.
• Impeccable attention to detail.
• Effective oral, written, verbal, organizational and creative problem-solving skills.
• Autonomous self-starter with the ability to exercise independent judgment.
• Proficient in Microsoft Office applications including Word and Excel.
• Previous experience in an academic healthcare institution preferred.

Nice-to-haves

• Experience with Research Navigator or similar grant management systems.
• Familiarity with NIH guidelines and federal regulations.

Benefits

• Competitive salary range of $62,400 - $75,000 annually.
• Opportunities for professional development and continuous improvement.
• Supportive work environment that values diversity and inclusion.