Grants Analyst, Part-Time, Limited Term

$62,400 - $74,880/Yr

Chapman University - Orange, CA

Part-time - Entry Level

Remote - Orange, CA

Educational Services

About the position

The Grants Analyst, Post-Award at Chapman University plays a crucial role in facilitating post-award activities for grants and contracts within the Schmid College of Science and Technology. This part-time position involves working closely with principal investigators, faculty, and staff to ensure compliance with funding agency regulations and university policies, while managing financial reporting and budget analysis. The role is designed for individuals with a strong background in research administration and financial management, and it offers the flexibility of remote work.

Responsibilities

• Develop and maintain databases for recording and tracking grant awards, budgets, projections and related information
• Generate and prepare quarterly financial projection reports
• Provide guidance to PIs on financial reports and appropriate spending of sponsored program accounts
• Monitor and track project accounts and escalate concerns to PIs
• Work closely with University departments to reconcile and resolve budgetary matters, preparing cost transfers and requesting corrections as needed
• Interpret and monitor compliance with funding agency's requirements and University's fiscal policies
• Perform troubleshooting and address variances
• Maintain current knowledge of grant funding policies, regulations and procedures
• Forecast potential projection issues and recommend course of action
• Prepare re-budgets on funded projects as needed
• Track status of personnel on projects
• Work collaboratively with staff to process POs, invoices, etc.
• Maintain records to support review of PI effort reports
• Assist with award close out and report potential variances
• Assist with issues of compliance as related to University policies and procedures
• Process PI supplemental pay for research and industry projects
• Respond to inquiries or requests for assistance as related to post-award financial management (i.e. audits)
• Ensure proper accounting and accurate posting of expenses
• Monitor subrecipient invoices for errors for the lifetime of the projects
• Track and report on cost-share obligations
• Process and track faculty course releases/buyouts
• Complete JEs and Cost Transfers, ensuring expenses are allowable, allocable, reasonable, and consistent
• Assist with other aspects of post-award grant management in coordination with Sponsored Projects Services
• Other duties as assigned

Requirements

• A Bachelor's degree (preferably business, accounting or finance) or equivalent experience
• Minimum three years' experience working in an administrative environment, preferably at a nonprofit organization with research functions
• Ability to learn, understand and interpret grant and contract requirements, policies and procedures, and apply them appropriately
• Strong analytical skills to analyze correspondence, reports and spreadsheets, and resolve discrepancies
• Demonstrated ability to employ effective problem-solving to research content, assess options and formulate solutions
• Proven time management skills and the ability to complete multiple assignments with fluctuating deadlines in a timely manner
• Proven ability to work independently and evaluate data, assess alternatives and formulate logical and sound decisions and/or recommendations
• Experience in obtaining data and disparate information from various sources; experience in organizing and presenting data, infographics, charts and tables to summarize data
• Skill to operate a computer in a networked environment; excellent computer skills in the use of Microsoft Office Suite software and Adobe Professional
• Strong writing and editing skills to prepare and proofread clear, concise and grammatically correct business correspondence, reports and publications
• Strong organizational skills to plan and prioritize deadlines and perform multiple tasks without constant direct supervision
• Demonstrated effective communications and interpersonal skills to interact with diverse individuals and groups at all organizational levels
• Experience with database maintenance and management
• Skill to perform arithmetic calculations for basic accounting functions and reconciliations
• Ability to use tact and diplomacy and maintain a high level of confidentiality
• Proven ability to work as a part of a team; commitment to team success
• Sharp attention to detail

Benefits

• Flexible remote work options
• Competitive hourly pay range of $30.00 - $36.00
• Opportunity to work in a diverse and inclusive environment