Grants Specialist, Biological Sciences (Hybrid)

Vanderbilt University • Nashville, TN

406d

About The Position

The Grants Specialist at Vanderbilt University plays a crucial role in the Department of Biological Sciences, focusing on pre- and post-award administrative and financial activities. This position involves assisting with grant proposals, budget preparation, and managing the financial aspects of active awards. The Grants Specialist collaborates with faculty, staff, and students, ensuring compliance with internal and external guidelines while maintaining best practices in grant management. The role allows for a hybrid work schedule after a successful training period, requiring on-site presence at least three days a week.

Requirements

• Associate's degree from an accredited institution or equivalent experience.
• 2 years of experience in financial management and budgeting in an academic setting.
• Strong communication skills, both written and verbal.
• Excellent organizational and time management skills.
• Ability to analyze and solve problems efficiently.
• Proficiency in word processing, spreadsheet, and database software.

Nice To Haves

• Previous experience with Vanderbilt University pre-award and/or financial systems.
• Familiarity with faculty cost share policies and procedures.

Responsibilities

• Assist in submitting grant proposals and preparing budgets.
• Manage financial aspects of active awards, including monthly projections and compliance monitoring.
• Serve as a financial and administrative contact for departmental faculty.
• Complete internal post-award activities for a portfolio of grants.
• Enter budgets into internal and federal proposal submission systems.
• Monitor active subcontracts and other pre-award items as needed.
• Attend recommended trainings to maintain knowledge of guidelines and best practices.
• Prepare regular and ad hoc reports detailing expenses and projections.
• Facilitate PI requests for no-cost extensions and other grant-related tasks.
• Prepare requisitions related to capital equipment and sub-contracts.

Benefits

• Hybrid work schedule after training period.
• Professional development opportunities.
• Access to university resources and training programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree