Grants Specialist (Chemistry & Biochemistry)

$48,000 - $48,000/Yr

Florida State University - Tallahassee, FL

Full-time - Entry Level

Tallahassee, FL

Educational Services

About the position

The Grants Specialist for the Department of Chemistry & Biochemistry at Florida State University is responsible for administering, tracking, and reporting on various federal, state, local, and private awards. This role involves assisting principal investigators with both pre-award and post-award processes, ensuring compliance with relevant policies, and providing support for all sponsored project activities.

Responsibilities

• Reconciling and monitoring fiscal activities for reporting purposes, ensuring compliance with federal, state, and university policies.
• Analyzing, verifying, recording, and tracking transactions through completion on all assigned projects.
• Preparing integrated financial and statistical reports, financial statements, and projections for grant funding impacts.
• Initiating the approval and audit of fiscal activities for contract/grant management, including pre- and post-award activities.
• Approving transactions and following up to ensure timely completion.
• Developing, analyzing, and reviewing sponsored project documents for accuracy and compliance within the first 30 days.
• Assisting in proposal development by interpreting agency/solicitation guidelines to grantees.
• Interpreting and providing guidance on federal, university, and college policies; monitoring sponsored project activities for compliance.
• Advising PIs on pre- and post-award actions, including budget development and submission.
• Coordinating personnel appointments with departmental HR and Central HR within 60 days.
• Providing FACET information to the Assistant to the Chair.
• Understanding the roles of other staff members related to project tasks and providing backup as needed.
• Assisting the Grants Administrator in training new staff and potentially developing policies and procedures related to grants activities within 90 days.

Requirements

• Bachelor's degree and one year of experience; or a high school diploma and five years of experience.
• Successful completion of the eSPEAR Certification Series within the first six months from start date.

Nice-to-haves

• Experience prioritizing and multitasking in a detail-oriented environment.
• Knowledge of Microsoft Office Suite and willingness to learn new computer programs.
• Effective communication skills, including by phone, email, and in-person.
• Experience establishing and maintaining effective working relationships.
• Knowledge of and ability to interpret and apply related University policies, procedures, principles, and practices.
• Experience demonstrating courteous and professional customer service.
• Experience keeping accurate records and adhering to basic office procedures.

Benefits

• Robust Total Rewards package including compensation, benefits, wellness, recognition, and employee development programs.