Group Assistant

About the position

The Group Assistant role at AppleOne involves providing essential administrative and operational support to a team or department. The position focuses on managing day-to-day tasks such as scheduling, coordinating meetings, and ensuring efficient group operations, requiring strong organizational skills and attention to detail.

Responsibilities

• Provide administrative support to a team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Serve as the main point of contact for internal and external communication related to the group or department.
• Prepare and distribute agendas, meeting notes, and presentations for team meetings.
• Assist with project coordination, tracking progress, and ensuring deadlines are met.
• Maintain and organize group files, records, and documentation (both physical and digital).
• Coordinate office resources, such as supplies, equipment, and shared spaces, to ensure smooth daily operations.
• Handle email correspondence, phone calls, and inquiries, escalating issues when necessary.
• Support the onboarding process for new team members by preparing materials and assisting with orientation.
• Assist with expense reporting, budget tracking, and processing invoices related to group activities.
• Help plan and organize group events, trainings, or workshops.
• Provide general support for ad hoc tasks and projects as needed to assist the team.

Requirements

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Proven experience in an administrative support role or similar position.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Strong interpersonal skills and the ability to work well with diverse teams.
• Professional demeanor and discretion in handling confidential information.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Vision insurance
• Paid sick time