Hands-on Event Planner

$40,000 - $43,000/Yr

Hewitt Oaks - Bluffton, SC

Full-time - Entry Level

Bluffton, SC

Food Services and Drinking Places

About the position

As a Hands-on Event Planner, you will be responsible for the comprehensive planning and execution of weddings and events from the initial stages through to the final details. Your day-to-day tasks will include requesting proposals and contracts, assembling invitations, ordering decor, creating wedding websites, and organizing supplies for event days. You will detail each wedding or event, which involves sourcing and booking participating vendors, creating the event design, and hosting final detail calls with clients. You will also be responsible for week-of preparations and leading on-site coordination, ensuring that everything is set up according to the planned timeline. On event days, you will be a hands-on coordinator, deeply involved in all aspects of the setup and execution. This includes overseeing the Event Service staff and managing all elements of food and beverage service. You will also manage reports on your event bookings, which includes system setup, client onboarding, contractor assignments, and post-event follow-up. Generating a Profit and Loss statement for each event you oversee will be part of your responsibilities. When not serving as the Lead Planner, you will assist other Event Planners as an Event Coordination Assistant, managing event setup, decor, styling, and vendor interactions. The ideal candidate will possess strong project management skills, be independently motivated, and have a customer-focused mindset. You should be detail-oriented, able to manage multiple projects under pressure, and have a growth mindset, seeking to grow alongside the company. You will be expected to contribute across all aspects of the company, embodying a team spirit and a commitment to the organization’s mission.

Responsibilities

• Request proposals and contracts for events.
• Assemble invitations and order decor for events.
• Create wedding websites and organize supplies for event days.
• Source and book participating vendors for events.
• Create event designs and host final detail calls with clients.
• Prepare for events during the week leading up to the event.
• Lead on-site coordination of event setup, breakdown, and timeline execution.
• Oversee Event Service staff and manage food and beverage service during events.
• Manage reports on event bookings, including system setup and client onboarding.
• Generate Profit and Loss statements for each event overseen.
• Assist other Event Planners as an Event Coordination Assistant when not the Lead Planner.
• Manage event setup, decor, styling, and vendor interactions on event days.

Requirements

• Strong organizational skills and attention to detail.
• Experience in event planning and coordination.
• Ability to work independently and as part of a team.
• Excellent communication and interpersonal skills.
• Ability to manage multiple projects under pressure and meet deadlines.
• Customer-focused mindset with a passion for creating memorable experiences.

Nice-to-haves

• Experience with wedding planning and coordination.
• Familiarity with event management software.
• Creative problem-solving skills.
• Ability to adapt to changing circumstances and client needs.

Benefits

• Competitive salary range of $40,000 - $43,000 per year.
• Opportunities for professional growth and development within the company.