HARBORVIEW EXECUTIVE ASSISTANT - PATIENT CARE SERVICES

$61,512 - $68,000/Yr

University of Washington - Seattle, WA

Part-time - Entry Level

Remote - Seattle, WA

5,001-10,000 employees

Educational Services

About the position

The Harborview Executive Assistant position within Patient Care Services at the University of Washington is a vital role that provides executive-level assistance and administrative support to the Patient Care Services Administrators. This position is based at Harborview Medical Center, which is renowned for its comprehensive healthcare services, including being the region's only Level I Trauma and verified burn center. The Executive Assistant will be responsible for ensuring effective department operations by providing high-level support in a highly confidential and professional manner, utilizing a high degree of tact, discretion, diplomacy, and independence. The role requires thriving in an environment with frequent and rapidly changing deadlines, as well as supporting nursing recognition events such as the Daisy Award and Nurse Week Celebration. The position is 100% onsite and requires a full-time commitment, working weekdays during the day shift. The Executive Assistant will handle complex scheduling, draft well-written responses to routine correspondence for HMC executives and administrators, and provide ad hoc project and program support assignments from the Chief Nursing Office and HMC Administration. Additionally, the role involves reviewing inpatient budgets and providing high-level analysis of variances to senior leadership, maintaining records, preparing reports, tracking expenditures, and developing communication materials and presentations. The Executive Assistant will also serve as the primary point of contact to ensure that information, process, or policy updates are communicated effectively to the appropriate staff and provider audiences. This position is crucial for the smooth operation of the department and requires a proactive approach to project and budget support, particularly for the expansion of progressive mobility at HMC.

Responsibilities

• Provide executive-level assistance and administrative support to Patient Care Services Administrators.
• Ensure effective department operations by providing high-level support in a highly confidential and professional manner.
• Thrive in an environment with frequent and rapidly changing deadlines.
• Support nursing recognition events such as the Daisy Award and Nurse Week Celebration.
• Handle complex scheduling and draft well-written responses to routine correspondence for HMC executives and administrators.
• Provide ad hoc project and program support assignments from the Chief Nursing Office and HMC Administration.
• Review inpatient budgets and provide high-level analysis of variances to senior leadership.
• Maintain records, prepare reports, track expenditures, and develop communication materials and presentations.
• Serve as the primary point of contact to ensure information, process, or policy updates are communicated to the appropriate staff and provider audiences.
• Draft meeting and committee agendas, take minutes, and track follow-up actions for completion.
• Provide project and budget support for the expansion of progressive mobility at HMC, including analysis of variances in budgets.

Requirements

• Bachelor's Degree.
• Prior experience in a large academic center supporting multiple administrators.
• Demonstrated experience of progressively responsible administrative/project coordination for a large, complex organization and supporting the CNO office and HMC Administrators.
• Attitude, demeanor, and commitment that reflects UW Service Culture Guidelines.
• Equivalent experience may substitute for degree requirement.

Benefits

• Generous benefits and work/life programs as a UW employee.