About the position
The Chief On-Site Administrative Manager plays a pivotal role in overseeing the delivery of contract services and managing personnel within the healthcare institution. This position is responsible for ensuring that the health service unit operates efficiently and effectively, coordinating healthcare delivery with other institutional functions. The manager will develop healthcare policies and procedures that align with the institution's goals and provide essential administrative support to the medical director. Regular meetings with institutional authorities will be held to optimize healthcare services, ensuring that the needs of the institution are met and that services are delivered at the highest quality. In addition to administrative duties, the Chief On-Site Administrative Manager will support the Medical Audit Committee and coordinate the implementation of the Annual In-service Training Program and Quality Improvement program, working closely with the Director of Nursing. Recruitment and selection of candidates will be conducted in collaboration with the Human Resources Department, ensuring that new employees receive proper orientation. The manager will also be responsible for maintaining a personnel staffing schedule that meets contract requirements and approving all employee and independent contractor time records, ensuring timely payroll and reimbursement processes. The role requires the enforcement of CFG's progressive discipline policy, including the potential termination of employees when necessary. Coordination with hospital administrators for the delivery of services outside the institution is also a key responsibility, along with negotiating third-party contracts when appropriate. The Chief On-Site Administrative Manager will prepare and submit monthly statistical data and reports to the Institutional Authority and the CEO, Vice President, or President, and will coordinate the Annual Health Services Planning Process. Financial performance management of the contract site is crucial, requiring the evaluation and approval of all expenditures and the establishment of cost-effective controls without compromising healthcare quality. Monthly reports to the CEO will cover budget variances, operational plan progress, communications with client representatives, and other pertinent changes affecting the contract.
Responsibilities
- Direct and supervise the day-to-day activities of the health service unit assigned staff.
- Coordinate the healthcare delivery system with other institutional functions.
- Develop healthcare policies and procedures.
- Provide administrative support to the medical director.
- Meet with the institutional authority or his/her designee on a regular basis to optimize healthcare services within the institution.
- Provide administrative support for activities of the Medical Audit Committee.
- Coordinate the implementation of the Annual In-service Training Program and Quality Improvement program with the assistance of the Director of Nursing as needed.
- Coordinate the recruitment and selection of candidates with the Human Resources Department.
- Ensure that a proper orientation is provided to all new employees.
- Develop and maintain a personnel staffing schedule to meet contract requirements.
- Approve all employee and independent contractor time records and ensure that payroll/reimbursement information is forwarded to CFG central office within the established time frames.
- Enforce CFG's progressive discipline policy, including termination of employees.
- Coordinate with hospital administrators the delivery of services at outside the institution.
- Negotiate third party contracts for the institution when appropriate.
- Prepare and submit monthly statistical data and other required reports to the Institutional Authority and to the CEO, Vice President or President.
- Coordinate the Annual Health Services Planning Process.
- Manage the financial performance of the contract site, by evaluating and approving all expenditures before payment and ensuring the cost-effective controls are established & operating without sacrificing the quality of healthcare.
- Develop and maintain the contract services budget.
- Report monthly to the CEO regarding budget variances, progress of the Operational Plan, communications with client representatives, pertinent changes affecting the contract, and activities of all health services department.
- Attend all required CFG staff meetings at the central office.
- Make recommendations for the improvement of services to the CEO.
Requirements
- A current CPR/BLS card with demonstrated and cognitive skills is required.
- RN, PA or Nurse Practitioner with management experience.
- Experience relative to a healthcare setting or an equivalent academic background.
- Must attend and participate in continuing education consistent with the requirements of the State Board of Nursing.
- Must update and maintain skills and knowledge related to correctional health.
