Healthcare Admin Secretary

Fresenius - Jackson, MS

Full-time

Jackson, MS

Ambulatory Health Care Services

About the position

The Healthcare Admin Secretary role involves performing a variety of clerical and secretarial duties in a clinical environment, supporting the administrative functions of the healthcare facility. This position is essential for maintaining efficient office operations and ensuring effective communication within the team and with patients.

Responsibilities

• Preparing and typing routine correspondence, form letters, and reports.
• Answering telephone calls and routing them to the appropriate person.
• Greeting visitors and patients and directing them as needed.
• Setting up and maintaining filing systems and basic databases.
• Completing forms and reports as required by various company offices and outside vendors.
• Recording minutes of meetings and providing resulting documents.
• Making copies of correspondence and other printed materials as required.
• Preparing purchase orders using appropriate software applications.
• Assisting with department/facility accounts receivable and accounts payable functions.
• Distributing incoming mail and maintaining calendar and daily schedules.
• Scheduling appointments and arranging meetings.
• Maintaining inventory of necessary office forms and supplies.
• Acting as backup to other clerical personnel as needed.
• Assisting in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
• Assisting with month-end reporting requirements and auditing records for compliance with medical records standards.
• Maintaining accurate records of hospitalization and patient travel to facilitate scheduling and testing.
• Preparing medical records for facsimile or mail related to various needs.
• Organizing travel for patients by contacting and providing requested medical records.
• Coordinating with transient patient paperwork and transfer placements.
• Confirming admissions paperwork is completed and sent to designated departments.
• Assisting with medical appointment referrals and scheduling.
• Assisting with transportation coordination and referrals.
• Ensuring data entry has been completed for Crown Web.

Requirements

• High School Diploma required.
• Minimum 6 months relevant experience without a degree or 0-6 months experience with an Associate degree or secretarial school.
• Working knowledge of computers with Microsoft Word, Excel, and PowerPoint preferred.
• Good verbal communication skills.
• Pleasant telephone manner.