Healthcare Admin Secretary

Fresenius - Paris, TN

Full-time

Paris, TN

Ambulatory Health Care Services

About the position

The position involves maintaining medical records and performing clerical duties in a healthcare facility. The role ensures proper management of patient charts and compliance with information release guidelines, while also providing support in scheduling and communication with patients and staff.

Responsibilities

• Maintain files of medical records and perform clerical duties as required.
• Ensure proper maintenance of patient charts/records.
• File and retrieve medical records in appropriate files for rapid retrieval.
• Prepare lab shipments and file results.
• Utilize electronic health record system for inquiries, data entry, and report generation.
• Answer phones and greet visitors and patients, assisting with scheduling.
• Monitor and distribute incoming mail, both email and postal delivery.
• Maintain inventory of facility supplies and replenish as needed.
• Compile and maintain medical records of in-center and home patients according to policies and procedures.
• Ensure patient confidentiality is maintained at all times.
• Store or dispose of obsolete files according to compliance procedures.
• Assist with daily validation reports/process.
• Coordinate facility accounts receivable and payable functions, including creating POs and scanning documents.
• Prepare lab slips and tube labels for blood work.
• Pack boxes for shipment to laboratories as required.
• Assist in data collection for facility reports and month-end reporting requirements.
• Audit records for compliance with medical records standards.
• Maintain accurate records of hospitalization and patient travel.
• Prepare medical records for facsimile or mail related to various needs.
• Organize travel for patients by providing requested medical records.
• Coordinate transient patient paperwork and transfer placements.
• Confirm admissions paperwork is completed and sent to designated departments.
• Assist with medical appointment referrals and scheduling.
• Assist with transportation coordination and referrals.
• Scan medical records into Document Imaging program as needed.
• Ensure data entry is completed for government reporting.

Requirements

• High School Diploma required.
• 0 - 1 year's related experience.
• Computer skills, specifically knowledge of word processing applications.
• Good communication skills, both verbal and written.